Program Coordinator - London, Canada - Western University

Western University

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Classification & Regular Hours:

Hours per Week: 35

Salary Grade:
Level O

Please note this is a temporary full time position, covering a leave of absence, with an expected end date of November 30, 2023.

Secondments are Welcome:

Click here for more details on secondment opportunities.

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

Western Science's mission is to be a cornerstone of society's development through the education of students, the creation and dissemination of knowledge, and the establishment of innovative partnerships with industry, government and other educational institutions in the global community.

Earth Sciences mission is the continued development of research and teaching programs that excel at the international level.

These programs cover a broad base and a diverse range of topics in the Earth Sciences, and are currently grouped into four themes:
Earth and Planetary Systems, Resource Geoscience, Tectonic Processes and Natural Hazards and

Earth Evolution:
Surface, Life and Climate.

On a broader scale, our mission is to promote Earth Science literacy within the University and within society in general.

Responsibilities:

The Program Coordinator in the Department of Earth Science is responsible for the operation of the graduate/undergraduate office and provides administrative support to the Undergraduate and Graduate Chairs, faculty members and instructors to support the effective and efficient administration of graduate and undergraduate programs within the Department.

The role is the first point of contact and acts as a resource for faculty members, students, prospective students, parents, and the public providing guidance regarding University, School of Graduate and Postdoctoral Studies and departmental policies and procedures, providing referrals to other individuals or resources as required.

The role advises prospective and current graduate and undergraduate students on program requirements, policies, graduation requirements, coursework, scholarship and bursaries, add-drop enrollment and course selection, intent to register, funding packages, payroll administration, thesis requirements, admission processes, program eligibility, examinations and student orientation.

The Program Coordinator also assists with adjudication, maintains graduate student milestones, administers thesis defenses, creates and maintains student records and funding packages, organizes course and exam schedules and coordinates faculty and instructor teaching evaluation processes and student orientations.

The role assists with recruitment, reviews offers of admission, monitors student intake, coordinates orientation day, and provides course selection criteria to new and returning students.

The role processes financial transactions, assists with allocating, processing and tracking graduate student funding, and conducts reconciliation and reporting for respective budgets.

In addition, the role coordinates, administers and facilitates graduate and undergraduate scholarships, internal and external awards, and coordinates and maintains the departmental website and social media accounts.

Qualifications:

Education:
3-year University Degree in Business Management/Administration with courses taken in accounting
Experience:
4 years of experience providing financial and administrative support and customer service in an academic environment
Experience coordinating logistics of academic programs, services, and events
Knowledge, Skills & Abilities:
Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
Ability to multitask and maintain an organized and effective personal work environment
Adapts readily and effective