Admin/project Coordinator - Ottawa, Canada - WSP

WSP

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe.

In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide.

We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At
WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

OTTAWA, WHITBY, And MISSISSAUGA:

The Opportunity:

WSP is currently seeking an Administrative Assistant and/or Project Coordinator to join our Ground Engineering Department, located at various offices across Ontario.

The Administrative Assistant and/or Project Coordinator duties include producing reports, preparing presentations, review documents, basic invoicing, resolve issues, plan team functions, word processing, document preparation, data entry, photocopying, distribution, filing, preparation of courier packages of projects and proposals, as directed by the Project and Team Managers.

This position is required to interact closely with Project Managers and project staff to ensure the timely completion of each project.

Why WSP?:

We value and are committed to upholding a culture of
Inclusion and
Belonging:
Our
Flexible Work Policy we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
Our
Hybrid Work Policy:

- a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.

A
Canadian success story we're
proud to wear the red and white of this beautiful country and show the world what Canada has to offer.

-
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
-
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to
your ideas and trying
new things.

A phenomenal
collaborative culture and a workforce filled with genuinely
good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
**#WeAre
WSP

A day in the life:

Assist in the project opening process, including project file and accounting setup, and the preparation of project startup documentation;
Support the business line marketing initiatives including coordination of events, sponsorship, advertising, budget tracking, and membership renewals;
Maintain a database of projects and CV updates for the team;
Ensuring project files are kept up to date using a specified document control system.
Administration/support of SharePoint portals for the project, proposal and business sites;
Develop, produce and distribute reports, studies, proposals, and general correspondence;
Assist in daily administrative duties and tasks;
Communicating with the project team to assist with the monitoring and control of budgets and schedules.
Liaise with clients, subcontractors, and other potentially involved stakeholders.
Creating and updating project budgets and schedules and flagging issues to the project manager.
Review invoices and billing summaries and track budgets.

What you'll bring to WSP
:

College diploma in Administration or other equivalent training;
2 or more years of relevant experience as an Administration Assistant preferably within an Engineering/Architectural or other professional service office;
Excellent organizational and time management skills to respond to changing priorities and handling multiple tasks;
Proven ability to meet deadlines and prioritize workload;
Experience working with SharePoint would be considered an asset;
Good initiative, strong attention to detail;
Decision making and problem solving ability ;
Ability to work independently