Contracts Coordinator - Calgary, Canada - Equinox Engineering

Equinox Engineering

Verified Company

Calgary, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Intermediate Contracts Coordinator

Report to:
President & CEO

Department:
Corporate

Location:
Calgary Alberta.

Job Purpose

Update existing master engineering contract when market conditions or project rosters change.
Audit internal systems for accurate billing to clients
Laisse with Accounting
Laisse with Account Managers and Project Managers to ensure the timely availability of information for the preparation of tendering documents

Responsibilities

Maintain accurate client contract list for projects and track expiry profiles
Review, draft and summarize Terms & Conditions of contract for execution
Manage and preparation of rate schedules for accurate billing to clients
Maintains and drafting proforma contracts and documents
Maintain files on correspondence, change requests, contract amendments, and notices.
Review commercial proposals to support Project Managers
Support Business Development, both international and domestic, for proposals and contracts as required
Complete first invoice review for new clients in our accounting systems to ensure alignment with the contract
Monitor Accounts Receivable for followup with clients and payment
Review and maintain corporate contracts (Insurance, WCB, etc.) documents as required
Process contractor requests for progress payment, reviewing for accuracy of the request prior to issuance to cost control.

Skills and Abilities

Business Administration diploma or Bachelor's degree in Business, Business law or Accounting background
A minimum of 5 years of prior contracts management experience in an EPC/EPCM environment
Demonstrated experience in executing contractual terms and conditions in conjunction with established policies and procedures.
Be proactive with clients to ensure contract compliance, generation of progress and status reports
Ability to maintain the current system, procedures, and polices up to date and recommend changes as required
Familiarity or knowledge of the Canadian Bidding Law, Contract Law, and Tort Law is strongly preferred

Equinox Success Statement

Equinox delivers focused & experienced
_premium teams_ customized with the best
_technical expertise_ to align with
_client culture and requirements_ to ensure
_successful projects_ on a repeatable basis.