Scheduling Specialist - Edmonton, Canada - Explore Edmonton Corporation

Explore Edmonton Corporation

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us:

We are Edmonton's Destination Management and Marketing Organization (DMMO). We also manage two of Edmonton's award-winning venues, the Edmonton Convention Centre and the Edmonton EXPO Centre.

We help tell Edmonton's story, elevate the Edmonton experience, and drive inbound visitation and economic impact in the visitor economy.

Aligned by our core values, Explore Edmonton's business units' market and sell Edmonton as a year-round destination to visit, work, and play in while also developing products and experiences that have a uniquely Edmonton flavour.

And by incorporating the management of the city's two award-winning venues into Explore Edmonton, we are uniquely positioned to attract major events, meetings, and conventions to our city, generating greater economic impact.

While Explore Edmonton's mandate is focused on generating inbound visitation, what we do and how we do it also enhances and amplifies the quality of life for Edmontonians.

The people who live here are our greatest ambassadors, so making it easier for them to love our city makes it easier for us to sell it.

About the Position

As
Scheduling Specialist in the President & CEO Office, you will manage and maintain the President & CEO's schedule and calendar, flag conflicts, determine senior leaders' availability and attendance, balance availability against incoming requests, and adjust schedules as necessary to accommodate changes in priorities or deadlines.

All these responsibilities help to ensure the effectiveness of the President & CEO office.

Reporting to the Executive Assistant, you will collaborate with administrative colleagues across the organization and share relevant knowledge and best practice across the team.

You also work with the Director, Board Governance & Strategic Projects and the Director, Strategic Communications & Partnerships to support Board of Director scheduling and major corporate events.

Calendar scheduling coordination for the CEO and senior leadership team calendar scheduling support
Support the Executive Assistant regarding CEO availability and prioritization of meetings and events
Coordinate and track internal and external attendance responses and share information in a timely manner with appropriate parties
Flag scheduling conflicts for senior leadership team
Support Board Governance & Strategic Projects department with scheduling CEO review time for Board packages and call arounds for Board and Shareholder meetings
Support Strategic Communications & Partnerships department with maintenance of stakeholder and partner lists and invitations to corporate events
Provide backup support for corporate reception
Postsecondary certificate or diploma in Office Administration or related field
Three five years of experience in an executive office environment
Proficient in Microsoft Office 36
Strong organizational skills with focus on detail orientation
Strong writing, editing, grammatical, and research skills
Problemsolving approach to situations
Demonstrated ability to work well both independently and within a collaborative team environment
Ability to adapt without issue, to changing and shifting priorities
Excellent communication skills with an ability to adapt approach to audience

How to Apply

If this role piques your interest, please submit your cover letter and resume letting us know how you feel you could make an impact.

Please submit your interest no later than
June 23, 2023.
Explore Edmonton encourages, supports, and celebrates a diverse and inclusive work environment.

We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported every day.