Office and Front Desk Administrative - Etobicoke, Canada - CT BAKERY

CT BAKERY

Verified Company

Etobicoke, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office & Front Desk Administrator

Position Overview:

The Office & Front Desk Administrator is a key member supporting various departments and stakeholders.

In this role, you will be the first point of contact for the company and handle general office duties and administrative office support.

Key Responsibilities:

Office Duties

Print new PO's and distribute, enter into PO & Production Schedule spreadsheet and Fishbowl.
Forward PO's to listed people and confirm receipt.
Create Freight Invoices for US shipments.
Create and send to Customs Broker
FDA Data Sheets and USMCA Certificate of Origin for new products. Update and send complete CT items list annually.
Create courier shipments using Secure ship for packages shipped within Canada and going to the US. Create Prior Notices via FDA site for sample shipments going to the US. Track updates and delivery.
Maintain Samples by Customer Actuals spreadsheet.
Purchase PPE and some production supplies weekly, maintain inventory levels.
Purchase cleaning chemicals biweekly, communicate with the Sanitation Team to maintain inventory levels.
Purchase office supplies as needed.
Help Mechanical Maintenance and GM with small purchases.
Purchase first aid supplies and metal detectable items, communicate with QA to maintain inventory and records.
Check Pallet orders weekly, communicate with Warehouse Manager to maintain inventory
Organize small shipments for ON & QC
Invoicing support for Demand Planning Manager

Fire Drill Warden

Maintain Personnel Count list and perform duties during drill.
Maintain Uniform count, keep main office supplied with lab coats.

Front Desk Duties

Greet all visitors in a helpful and friendly manner
Handle phone inquiries from internal employees and external customers
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
Maintain logs for subtrades to pick up cheques

Required Knowledge and Experience:

Post secondary education is required
2 years of administrative /office experience
Strong customer service skills
Strong administration, record keeping and data entry skills
Effective time management skills
Self-Starter with distinct attention to detail and flexibility to handle diverse tasks
Strong communication skills; written and verbal
Ability to work independently with mínimal direction
Solid understanding of business professionalism
Ability to exercise appropriate level of discretion and confidentiality in dealing with company matters