Retail Leasing Analyst - Calgary, Canada - The Cadillac Fairview Corporation Limited
Description
_Role Impact:
_
The Leasing Analyst will conduct a variety of financial and market analysis utilizing a variety of assessment and risk management tools and software that will have a significant impact on strategic decisions that support and enhance our core business.
As an integral member of the team, this role will be responsible for the delivery of portfolio occupancy reporting and analysis as well as the coordination and compilation of information from internal and external sources in the industry.
The incumbent will coordinate leasing-related functions from start to finish of a lease and have exposure to different aspects of the leasing process through interactions with various fields throughout the business.
_What you will deliver:
_
- Collect, analyze and interpret data and statistics using quantitative and qualitative methodology to write comprehensive reports that identify information gaps and future collection requirements
- Assist in the development of property specific merchandising strategies, utilizing skills to foster ongoing discussions regarding property needs and forecasting future revenue without compromising the merchandise mix
- Provide financial analysis and prepare business cases in order to have deals approved that require senior management review based on requested extraordinary lease concessions or financial terms that do not meet budget
- Participate in the lease negotiation process by providing data information to the Leasing Executives and Directors
- Coordinate and progress leasing deals through to TPF delivery. Engage with clients to followup on deals to ensure they are executed on time. Track lease execution and involve the Client Design & Delivery team, monitoring the process through to store opening
- Assist in the preparation of new deals and renewals through Tenant Proposal Form (TPF) and Letter of Intent (LOI) creation
- Monitor monthly tenant sales information and investigate for any unanticipated fluctuations
- Track and maintain critical dates including all upcoming expiries and evaluate for multiasset synergies and leasing opportunities
- Prepare monthly leasing status reports, following up with Leasing Executives/Directors regarding the status of client deals, contributing comments and providing updates as necessary
- Maintain and handle leasing deal summaries, tenant files, acquire credit information, track written notice timelines
- Conduct lease research as required including reviewing and understanding clauses including extraordinary lease concessions, radius restrictions and verification of business terms
- Maintain professional service and act as a department liaison with internal and external clients by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain client first focus. Manage information flow from properties and prospective tenants and provide general information to clients
- Develop and deliver effective presentations to inform of emerging or existing statistics and trends
- Collaborate closely with Strategic Insight group to track client information, property demographics, psychographics, BIC scores and market share data and disseminate to leasing and portfolio team
- Report and publish all relevant information to the Client Relationship Management system (Salesforce), including all clientrelated updates
- Prepare adhoc requests for data and reports as required from all levels of the department, including analyses related to sales, Gross Rent Occupancy Cost reports (GROC), risk reviews, development analysis and tenant specific analysis as well as other miscellaneous leasing analysis
- Responsible for project administration and coordination including schedule planning, budgeting and financial requirements to complete and/or modify existing leases
- Support, monitor and assist in the preparation of leasing packages, marketing materials and CF promotional pieces for potential clients, including PowerPoint presentations. Build other presentation materials for Leasing as required
_What your strengths are:
_
Technical skills
- Understand and interpret financial and market research data. Solid understanding and experience in financial and statistical methodologies & practices preferred
- Strong computer skills with proficiency in Microsoft Excel, PowerPoint and Word, with the ability to quickly adapt to other programs such as Salesforce or Argus. Ability to use Gmail
- Analyze, interpret and understand the significance of commercial lease concepts
- Understand all aspects of property management including the administrative, accounting and related procedures
- Prepare reports to deadlines
- Prepare Business Cases as needed to assist with the approval of leasing deals
- Research new and existing retail in order to create analysis on the potential client
- Fast, accurate keyboarding skills
- Solid understanding of financial accounting, cash flow modelling, corporate finance and
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