Executive Assistant - Toronto, Canada - BenchSci

BenchSci

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting to the Chief of Staff, we are looking for an Executive Assistant to support our CEO and Office of the CEO.

The Executive Assistant to the CEO will provide comprehensive support to the CEO, Board of Directors, and the Office of the CEO. This dynamic position requires anticipating needs, thinking critically, and offering solutions to problems with a high level of professionalism and confidentiality.
At this time are welcoming applicants from _

_Toronto_:

- for this position._

You Will:

Manage the CEOs calendar and meetings with executives, team members, investors, and customers, ensuring the calendar is up to date, includes all important information, and is free of conflicts
Prioritize inquiries and requests while troubleshooting conflicts
Think ahead and make recommendations before meetings, events, and conferences to ensure smooth daytoday engagements
Make and manage travel arrangements and travel itineraries
Arrange all logistics for Board meetings and events including keeping Board member information up to date
Update the CEO on upcoming commitments and responsibilities and follow up
Support the Office of the CEO with administrative tasks and special projects
Evaluate and help develop office procedures for improved workflow
Help maintain longlasting relationships with key stakeholders, both internally and externally
Work from our Toronto office (located in the Little Italy) 13 days per week based on need.

You Have:

3+ years experience supporting Csuite executive
Excellent organizational & prioritization skills
High attention to detail
Leadership skills to maintain credibility and trust with the Executive Team
Communication skills to cultivate ongoing relationships and communicate effectively in order to act as a bridge between the CEO's office and other departments, team members, customers, board members, and additional external parties
Ability to take initiative
Technical proficiency in Google Workspace, Zoom, and Microsoft Team

Benefits and Perks:

An engaging remotefirst culture
A great compensation package that includes BenchSci equity options
15 days vacation plus an additional day every year; plus company closures for 15 more days throughout the year
Unlimited flex time for sick days, personal days, religious holidays,
Comprehensive health and dental benefits
Emphasis on mental health with $2500 CAD* for Psychologist, Social Worker, or Psychotherapist services
A $2000 CAD* Annual Learning & Development budget
A $1000 CAD* home office setup budget
A $2500 CAD*wellness, lifestyle and productivity spending account for employees
Generous parental leave benefits with a topup plan or paid time off options

- _ Benefits are tied to Canadian dollar amounts and would be converted to local currency for those in other countries. Moving to local currency allotments in the future._

You will work with high-impact, highly skilled, and intelligent experts motivated to create impact and fulfill a meaningful mission. We empower you to unleash your full potential, do your best work, and grow. Here you will be challenged to stretch yourself to achieve the seemingly impossible. Learn more about our culture.

Diversity, Equity and Inclusion:

We're committed to creating an inclusive environment where people from all backgrounds can succeed. We believe that improving diversity, equity and inclusion is our collective responsibility, and this belief guides our DEI journey. Learn more about our DEI initiatives.

Accessibility Accommodations:

BenchSci provides accessibility accommodations during the recruitment process. Should you require any accommodation, we will work with you to meet your needs.

Benefits and Perks:

An engaging remotefirst culture
A great compensation package that includes BenchSci equity options
15 days vacation plus an additional day every year; plus company closures for 15 more days throughout the year
Unlimited flex time for sick days, personal days, religious holidays
Comprehensive health and dental benefits

Emphasis on mental health with $2500 CAD* for Psychologist, Social Worker, or Psychotherapist services

A $2000 CAD* Annual Learning & Development budget
A $1000 CAD* home office setup budget
A $2500 CAD*wellness, lifestyle and productivity spending account for employees
Generous parental leave benefits with a topup plan or paid time off options
Benefits are tied to Canadian dollar amounts and would be converted to local currency for those in other countries. Moving to local currency allotments in the future.

About BenchSci:

BenchSci's vision is to help scientists bring novel medicine to patients 50% faster by 2025. We empower scientists to run more successful experiments with the world's most advanced, biomedical artificial intelligence software platform.
Backed by F-Prime, Inovia, Golden Ventures, and Google's AI fund, Gradient Ventures, we provide a