Library Asst. Archives - Hamilton, Canada - McMaster University

McMaster University

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Schedule
35 hours per week

Monday to Friday

8:30am - 4:30pm

Education Level
Bachelor's degree in a relevant field.

2-year Community College diploma in Library and Information Technology, including at least one course in archives.

Career Level

Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

JD#:
JD1451

General Description:

Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks.

Requires a thorough knowledge of library policies, procedures, and systems.

Representative Duties & Responsibilities:

Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division's collection.
Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library's conservator.
Place items in protective enclosures such as acidfree envelopes when necessary.
Create, edit, and delete bibliographic and related records.
Explain relevant cataloguing rules and codes to library staff and patrons.
Provide advice and training on how to find bibliographic information to library staff and patrons.
Sort, file, shelve, and retrieve materials in a variety of formats.
Barcode and label newly catalogued books and archives boxes.
Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.
Receive and accession new acquisitions of archives and rare books.
Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and reshelving of archives, books, periodicals, and other materials in the Division's collections.
Assist Librarians with the processing of archival collections, including reboxing and refolding materials, and sorting and listing files.
Upload archival descriptions to Division's online descriptive catalogue (AtoM).
Upload archival descriptions to the provincial catalogue (ARCHEION).
Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and reshelving.
Create and maintain digital images and metadata in various formats.
Provide indepth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.
Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.
Create and update the student assistant employee manual as required.
Create and monitor shift schedules for student assistants.
Track and monitor student assistant hours.
Prepare and submit student assistant payroll timesheets.
Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.
Update the Division's website with information supplied by the Head, Archives & Research Collections, or other Division staff.
Maintain and order archival supplies and other supplies.
Provide interlibrary loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.
Assist with the development of exhibits for archives and rare books in original and web formats.

Supervision:

Ongoing responsibility for assisting the Head of the Division with hiring and supervising 2 or more workstudy employees (student assistants).
Provide orientation and show procedures to others.
Ensure adherence to quality standards and procedures for shortterm staff.

Qualifications:

Bachelor's degree in a relevant field.
2year Community College diploma in Library and Information Technology, including at least one course in archives.
Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

How To Apply

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence.

In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster Universi