Administrator, Office Services - Toronto, Canada - Goodmans LLP

Goodmans LLP

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Goodmans LLP is internationally recognized as one of Canada's leading and most innovative law firms, offering market leading expertise in M&A, corporate, securities and finance, private equity, real estate, tax, restructuring, litigation and other business-related specialties.

We are a community of committed, talented, hardworking professionals who are motivated by exceeding our clients' expectations, with a law firm culture that is second to none.

Reporting to the Office Services Team Leader, the Administrator, Office Services is responsible for executing a variety of administrative tasks in support of the Office Services Department.

This position is suitable for a highly organized individual with a great sense of urgency and strong customer service skills.

This position requires flexible hours to accommodate the firm's needs.

Responsibilities:

Processing photocopying, scanning, printing and binding requests as per specifications of the assignment and prioritizing jobs as needed; liaises with offsite printing partners;
Assisting with infirm printer troubleshooting and coordinating service calls with vendor;
Collecting, sorting, processing and distributing outgoing and incoming mail;
Arranging local and international couriers including providing corresponding customs documentation; liaises with courier on behalf of firm member to trouble shoot any issues;
In partnership with our Premises team, ensuring all supply rooms and copiers are stocked and organized; delivering supplies to firm members upon request;
Liaising directly with firm members on requests and requirements, including but not limited to, collecting storage boxes, delivering items to court and making bank deposits;
Providing excellent customer service to both internal and external clients; operating in a fast paced environment while meeting multiple deadlines and maintaining consistent and high service standards;
Using time productively and following established processes, best practices and service standards;
Providing assistance to others during absences as needed; including afterhours support to Premises, Client Services, Technology and Records Management as required; and
Other duties as assigned.

Requirements:

A high school diploma or higher.
A designation is not required.
13 years of relevant experience within a professional services environment.
Proficiency in rolespecific software, including Rendezvous, Print Room Manager/Copitrak and DM.
Solid written & verbal communication skills, a selfstarter with a strong work ethic, and a team player with excellent client service skills.
Please note that in light of Goodmans LLP/Goodlaw Services Limited Partnership's COVID19 vaccination policy, applicants who receive a conditional offer of employment from the firm will be required to provide proof of being fully vaccinated with all required doses of a COVID19 vaccine approved by Health Canada. Individual requests for accommodation will be considered on the basis of medical grounds and/or because of creed/religion._

Job Types:
Full-time, Permanent

Schedule: