Human Resources Coordinator - Victoria, Canada - Commissionaires Victoria, The Islands And Yukon

Commissionaires Victoria, The Islands And Yukon

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are looking for an engaging, motivated, self starter who loves to work in a fast paced environment and wants to demonstrate their great customer service skills.

This role reports directly to the Chief People Officer and is responsible for all HR Administration and will be the Assistant Security Officer for the Division.

Strong organizational, time management and computer skills are a must for this position.

Commissionaires Victoria (CVIY) is a full-service security services company operating as a Not-for-profit with a diverse customer base of commercial, residential and government accounts.

CVIY has a mandate to provide meaningful employment to veterans of the Canadian Armed Forces, the RCMP, their families and others who wish to contribute to the security and well-being of Canadians.

HR Administration Duties

Assisting recruiting and onboarding coordinator with data entry into excel, Constant Contacts, Wiems, HRMS and Tracktik as required
Notifying union of new enrolments
Maintaining employee filing, both electronic and paper
Tracking and reporting LOA's monthly and work with Operations team to ensure accuracy
Ensure all employee data is up to date and work with operations to minimize redundancies and duplication
Producing monthly reports, updating HR dashboard, and creating ad hoc reports using HRMS Sage and TrackTik as requested.
Drafting employment letters upon request
Drafting other HR documents/correspondence as requested
Tracking information, such as work permits, intentions letters etc. as required
Other duties as assigned by the Chief People Officer or HR Advisor

Assistant Security Officer Duties:

Facilitate the Public Works security clearance process to ensure all eligible team members obtain the correct security clearance
Update the security clearance dashboard as new information obtained
Update the VCR (Visitor Clearance Request) once employees receive the appropriate clearance
Following up with team members who are requested to provide more information, documents or be available for an interview
Enter clearance information into Tracktik and HRMS once clearances are confirmed
Follow up with PSPC when issues with clearances arise.
Cancel clearances as required

Accountabilities and Responsibilities

Develop strong relationships and collaborate with other departments as required
Human Resources Management System (HRMS) process owner
Remain current on best practices and emerging technology that will "add value" to the Management Team and HR processes
Make and recommend process improvements
Accountable to the Chief People Officer for reporting
Responsible to Operations and Commissionaires for timely and accurate work

Knowledge Skills and Qualifications

Certificate or Diploma in Human Resources and or Administration preferred, or a combination of education and experience
Excellent customer service skills
Able to establish and maintain effective working relationships with all levels of the organization
Enthusiastic and selfmotivated and eager to learn
Proven administrative skills with a strong attention to detail as proven with a minimum of 2 years of experience
A team player and selfstarter with a positive attitude who requires mínimal supervision.
Ability to make suggestions to improve processes
Solid understanding the Corps of Commissionaires, its organization and mandate
Excellent interpersonal, written and oral communication skills
An ability to use tact, discretion and diplomacy in dealing with colleagues, clients, Commissionaires
Proficient with Microsoft Office productivity suite (i.e., Outlook, Word, Excel and PowerPoint)

Rewards and Perks