Operations Administrator - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Operations Administrator

Department

Management Team | Vantage College

Compensation Range

$5, $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 13, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

This is a part-time position at 80% FTE (28 hours per week) and salary indicated above will be prorated accordingly.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The position is responsible for day-to-day administration in the areas of financial and human resources, appointments of faculty and staff as well as facilities.

He/she also effectively manages the day-to-day operations of the unit s administrative office and is responsible for the development, planning, implementation, and management of special projects, services and initiatives to support UBC Vantage College.

In consultation with the Director, Business Development & Operations, this position plans and determines workforce structures, establishes goals and objectives for the administrative area in accordance with the unit's general mission, and is responsible for facility-related services/operations management for UBC Vantage College.

The position also provides professional advice to students across all student service areas and coordinates course and exam scheduling for all Vantage programs.

Organizational Status

The position reports to the Director, Business Development & Operations and collaborates on many administrative duties with the College leadership team.

Interacts regularly with faculty and staff within the College, partnering academic faculties/departments as well as other UBC agencies including Faculty Relations, Human Resources, Financial Operations, Supply Management, Building Operations and Enrolment Services.

Manages 1 administrative staff.

Work Performed

GENERAL

Maintains primary responsibility and oversight for UBC Vantage College s daytoday administrative management.
Under general direction from the Director, Business Development & Operations, leads special projects, services and initiatives. Monitors and takes ownership for project progress according to budget, work plan and timelines.
Manages facilities and facility space requirements for UBC Vantage College.
Implements and manages special projects and services, which include the following:
Developing and implements policies, practices and procedures to be observed by faculty, staff and students in UBC Vantage College.
Managing special projects for development and implementation of marketing, recruitment, and student service initiatives.
Managing facilities and facility space requirements for UBC Vantage College and the transition to the Orchard Commons site; responsible for all safety issues, security matters and keying for UBC Vantage College.
Managing UBC Vantage College course evaluations and implementing additional program evaluation initiatives.
Coordinating course scheduling and exam scheduling for all Vantage programs in consultation with the Coordinator, Student Academic & Development Coordinator.
Providing professional advice to students (and others as authorized by the student under applicable policy and legislation) across all student service areas, including student financial support, tuition, fee assessment and collection, awards, student records, registration, admissions, scheduling.
Performs other related duties as required of this position and set by the Director, Business Development & Operations.

HUMAN RESOURCES

Hires, manages performance, disciplines and terminates administrative support staff.
Manages the hiring/selection processes for UBC Vantage College faculty, sessional faculty and teaching assistants.
Assists with visa and immigration issues as they arise.
Oversees faculty recruitment and appointment, including postings, applicant tracking, managing search costs, arranging startup funds and immigration documentation.
Oversees and manages the administrative process of Appointment, Reappointment, Promotion and Tenure (ARPT) of tenuretrack and tenured faculty members. Advises