Administrative Assistant - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Ministry of the Attorney General requires two highly organized and proactive individuals to provide full administrative assistance to Managers and/or Deputy Directors in the Crown Law Office-Civil Division.

The Branch:
Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has close to 100 counsel and opens on average 1,300 new files a year.

The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance.

Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts.

NOTE:
There are two temporary positions available for 12 months with possible extension. These positions could entail working with Managers or Deputy Directors.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this position, you will:

Provide secretarial, administrative and clerical support services to Managers and/or Deputy Directors.
Prepare, update and coordinate the production, approvals and distribution of human resources, administrative and financial documents.
Provide assistance with coordination of facilities and accommodation requirements for the office.
Organize, track and schedule meetings and office events as required by management.
Track and schedule managers' schedules.
Provide backup support for the receptionist and other administrative assistants as required.
Maintain filing systems.
Respond to or redirect inquiries as required.

How do I qualify?:

Essential Skills and Knowledge:

You can obtain knowledge and understanding of the Crown Law Office-Civil's role, objectives and activities.
Secretarial functions, administrative methods and established internal office procedures.
Administrative, HR and basic accounting policies, guidelines and procedures.
Office equipment such as photocopiers, facsimiles, printers, binding machines to copy, fax, print and bind material/information.
Typing to 50 wpm.

Communication and Interpersonal Skills:

You can:

Provide quality and timely service to internal and external clients (example: senior management, counsel, staff and vendors).
Work independently with mínimal guidance.
Work with a high degree of tact, initiative and judgement when dealing with staff or handling confidential HR information.

Organization and Problem-Solving Skills:

You can:

Coordinate the activities and maintain the filing systems.
Set priorities to meet conflicting demands.
Work in a high pressure environment.
Produce work accurately and in a timely fashion.
Gather information to assess the concern and urgency of the problem.

Additional Information:

Address:

2 Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, July 20, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.