Administrative Assistant - Mississauga, Canada - Menzies Aviation

Menzies Aviation

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you have a passion for aviation and love being part of a fast paced environment? We are looking for a dedicated individual to ensure smooth operations on the tarmac, Join our team and soar to new heights with a career at Menzies Aviatio

The Administrative Assistant ensures the efficient and smooth day-to-day operation of Menzies Aviation - YYZ Fueling's office and Tank Farms.

Main accountabilities include:

Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence.
Greet visitors and determine whether they should be given access to specific individuals.
Maintain the working area in a neat and orderly fashion.
Monitor station supply levels and order as necessary.
Prepares requisitions, orders, or other documents for purchasing.
Prepares ATMOS scheduling and documentation.
Maintains accurate billing records and other source documents.
Code all invoices and processes to corporate A/P in a timely manner.
Build professional relationships with customers and the team.
Copy, file, maintain perform quality checks on inspection forms, documents, and records.
Open, sort, and distribute incoming correspondence daily.
Prepare outgoing packages.
Assist with new hire paperwork.
Proactively seek out additional work during downtime.
Complete special projects as required.
Exemplify the desired culture and philosophies of the organization.
Safety and security are the responsibility of each employee.
All other task as requested by department managers and/or the General Manager.

Qualifications and Experience:

High school diploma or equivalent
Highly organized with the ability to multitask and continually prioritize responsibilities.
High degree of selfassuredness and maturity
Excellent communication skills and clientservice orientation
Ability to work well with all levels of management, staff, and clients.
Discrete, tactful, and highly professional
Ability to work independently with mínimal supervision.
Demonstrated experience in handling sensitive and confidential information.
Dependable, reliable, and responsible in fulfilling obligations.
Ability to read, write and speak fluent English.
Must pass preemployment background and drug test.
Possess/maintain a valid Class G driver's license.
Ability to lift upto 35 lbs.