Rental Program Coordinator - Greater Toronto Area, Canada - 4Refuel Canada

4Refuel Canada

Verified Company

Greater Toronto Area, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Work from Home

As the Tank Rental Program Coordinator, you will perform the responsibilities as outlined below, in a positive and professional manner under the guidelines of T.Q.M.

(Total Quality Management).

To ensure, through teamwork, that your efforts are focused on maximizing the efficiency of these functions, while meeting the needs and expectations of both our external and internal clients.

DUTIES AND RESPONSIBILITIES
Manage the Tank Rental Program, Canada and US

Collect documentation and contracts
Receive incoming tank requests, analyze data provided and accuracy of documents
Order tanks and accessories as needed
Coordinate delivery and pickup of tanks with the designated personnel
Schedule installation and repairs with the designated personnel and coordinate with clients.
Maintain communication with Sales department on client orders and repair requests.
Receive, approve and code all incoming vendor invoices related to the tank program.
Coordinate recharge of invoices to customers as needed.
Coordinate maintenance schedule on 4Refuel owned tanks
Administer tank database and files daily as required. Ensure records are kept uptodate with pertinent information. Provide inventory reports to required personnel.
Analyze tank rentals and client usage to determine if monthly minimums are being met and work with Finance & Administration to ensure proper billing is in place
Monitor inventory levels dependent on needs and seasonal.
Provide monthly reports to team members as required

Performs other related duties as assigned

Develops and maintains an ongoing self-improvement program

QUALIFICATIONS/REQUIREMENTS

Skills/

Abilities Required:
_

High level administrative experience with strong organizational skills and attention to detail
Ability to analyze data and review documentation and contracts for accuracy and completeness
Ability to understand financial entry and financial reports
Ability to multitask and work under the stress of the needs of varied client/internal issues. It is vital to have the ability to maintain composure in high activity situations
Strong interpersonal and communication skills dealing with all levels or an organization
Able to speak / read / write English. French bilingual would be an asset
Strong knowledge of Canadian geography is required
Accessible 24/7 to handle coverage or emergency situations
Knowledge of truck / trailer equipment would be beneficial
Brokerage knowledge is preferred
Must be motivated
Possess good phone mannerism, well developed interpersonal skills with internal and external customers, and able to work in a team environment.

Education Requirements

Minimum Grade 12 Diploma or graduation from a recognized Secretarial or Business Administration course.
Minimum of 5 years of appropriate job experience
Postsecondary education and/or combined industry experience is desirable
Advanced skills in MS Word and Excel

Thank you for your interest in applying, only qualified applicants will be contacted.

Job Types:
Full-time, Permanent

Benefits: