Executive Assistant - Vancouver, Canada - Rove Concepts

Rove Concepts

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Rove Concepts is a high-end, online mid-century modern furniture business with a head office located in Vancouver, BC.

For over 13+ years, we have built trust with customers through delivering quality products and outstanding service to doorsteps throughout North America.

With a strong online presence and a commitment to timeless design, we strive to create inspiring spaces for our customers.

Our growth has led us to occupy five showrooms across North America, and now expanding into New York and San Francisco.

We continue to expand our showroom spaces to provide exceptional customer experiences.

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO in day-to-day activities, ensuring effective communication, and contributing to the overall efficiency of executive operations.

WHAT YOU'LL DO:

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Calendar Management: Skillfully manage the CEO's schedule, coordinating appointments, meetings, and travel arrangements.
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Communication: Act as a primary point of contact between the CEO and internal/external stakeholders, ensuring clear and timely communication.
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Document Handling: Prepare, review, and organize documents, reports, and presentations for the CEO.
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Coordination: Assist in the coordination and planning of executive-level meetings, conferences, and events.
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Travel Logistics: Arrange comprehensive travel itineraries, accommodations, and transportation for the CEO.
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Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
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Task Prioritization: Assist the CEO in prioritizing tasks and managing workload. Streamline processes to enhance efficiency in day-to-day operations.
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Problem Solving: Address challenges and obstacles independently, providing solutions and recommendations to the CEO. Collaborate with other team members to implement effective problem-solving strategies.
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Continuous Improvement: Identify opportunities for process improvement and implement solutions to enhance the overall effectiveness of executive support functions.

WHAT YOU'LL NEED:

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Executive Support Experience: Proven experience as an Executive Assistant, preferably supporting CEOs or high-level executives.
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Organizational Skills: Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
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Tech Proficiency: Proficient in office software and a quick learner of new tools and technologies.
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Communication Skills: Excellent written and verbal communication skills, with a professional and approachable demeanor.
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Problem-Solving Aptitude: Demonstrate a proactive approach to problem-solving, showing the ability to address challenges independently and provide effective solutions. Showcase instances where you have contributed to the resolution of complex issues.
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Initiative: Show a proactive mindset and willingness to take initiative in identifying areas for improvement. Share examples of how you have contributed to streamlining processes or enhancing operational efficiency.
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Flexibility: Ability to adapt to a dynamic work environment and manage multiple tasks with efficiency.
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Professionalism: Embody a high level of professionalism in all interactions and represent the CEO's office with integrity. Showcase instances where you maintained a polished and professional image, both in appearance and communication.

WHAT WE'RE OFFERING:

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Professional Growth: Opportunities for personal and professional development within a rapidly growing company.
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Work Environment: Enjoy a casual and open work environment that encourages collaboration.
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Compensation: Competitive salary and benefits package, including 3 weeks' vacation to start.
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Team Collaboration: Work alongside seasoned entrepreneurs and driven individuals who strive to make a difference.
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Executive Exposure: Gain valuable exposure to executive-level decision-making processes. Collaborate closely with the CEO, providing insights and contributing to strategic initiatives that shape the future of the organization.
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Impactful Contribution: Be part of a team where your role directly impacts the efficiency and success of the CEO and, consequently, the entire organization. Your contributions will play a crucial role in shaping the company's trajectory.
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Innovative Tools: Utilize cutting-edge tools and technologies that enhance your effectiveness in supporting the CEO. Stay at the forefront of industry advancements with access to the latest software and communication platforms.

BENEFITS: