Office Administrator - Ottawa, Canada - The Minto Group

The Minto Group

Verified Company

Ottawa, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

OFFICE ADMINISTRATOR (permanent full-time)

Monday to Friday 37.5 hours per week; In-Office role

Location: 180 Kent Street, Ottawa Ontario.

Build your future at Minto

Since 1955, we've been proudly building better places for people to live, work and play, one home and one relationship at a time.

To us, it's all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment partnership.

We recognize this continues with great employees, like you, and would love for you to join us on our mission.

At Minto we welcome change, celebrate new ideas and provide you with the resources, professional training, and diverse opportunities to grow your career.

Your offer will include:

Competitive salary
Annual bonus + benefits effective 1 st day + RRSP matching plan + 3 weeks' vacation
Benefits including parental leave, unlimited physiotherapy, telemedicine and so much more
Tuition reimbursement plans and professional development courses

Employee recognition platform

Be rewarded by your colleagues for your contributions
Many exciting career opportunities
A beautiful office environment

Your Role on our Team:

The Office Administrator is a customer-facing role supporting both internal and external clients in the day-to-day functioning of our office, ensuring administrative processes and communication channels run smoothly.

In this role, you will:

Assist Receptionist with answering incoming phone calls, greeting and directing guests and accepting deliveries.
Sort, distribute incoming/outgoing mail, interoffice mail and courier shipments, key contact for Spot Plus (Canada Post vendor)
Act as the key contact for copiers, fax machines, printers, and their supplies, troubleshooting machine issues, first point of contact for service technicians.
Be responsible for the Office Supplies shared mailbox, and ordering supplies, including stocking of kitchen supplies.
Assist with booking and monitoring meeting room availability, and ensuring supplies and equipment are in working order for each meeting room, including cleanliness.
Respond to internal requests relating to IT and building management, including entering and managing service tickets for service requests with property management.
Setting up vendors and coordinating payments.
Be responsible for Community Sponsorship program including sending requests to EAs, maintaining a record of requests, and responses to requestors.
Assist with placing catering orders, as well as venue setup, and cleanup.
Support hybrid work arrangements such as being key contact for locker assignments, touchless technology, parking cards, key management system, nameplates, etc.
Manage coffee supply orders for Head Office and site offices.
Provide administrative support to the HR & Communications teams for various projects & initiatives.
Assume other duties within the scope, spirit, and purpose of the job, as requested by management.

We would like you to have:

Education:
High School diploma is required. Post-secondary diploma in office administration is an asset.

Experience:
Minimum 2 years relevant office experience.

Specialized Skills, Knowledge, and Abilities:

Solid knowledge of Microsoft Office (Word, Excel, Outlook)
Customerfocused with a positive attitude
High degree of initiative and exceptional organizational skills
Knowledge of French (spoken) is an asset
Minto is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs._