- Maintain working files as required for area personnel and all levels of branch management.
- Sort, review, and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions; and type memos of correspondence as needed.
- Provide final review of invoices prior to submission to client. Invoice review will include ensuring the correct equipment, rates, hours, and supplies are used on the jobs.
- Confirm accuracy between system information, received paperwork and billing rates / client history.
- Investigate and resolve billing discrepancies and provide follow up as required.
- Upload invoices into payment portals, where defined by our clients.
- Prepare monthly invoices / billing summaries as required by the client.
- Review purchase order assigned to the service order to ensure billing accuracy. Follow up with the customer if PO modifications are required.
- Participates in regular P&L reviews to understand financials to support operations managers with business strategies.
- Other administrative duties as assigned.
- Experience in billing, invoicing and/or payroll would be considered an asset.
- A degree, diploma or certification in business administration, payroll or equivalent would be an asset.
- Strong computer literacy. Comfortable working with multiple systems including Microsoft office applications.
- Experience working with tools such as ETS, OMS and Workday would be considered an asset.
- Reliable means of transportation to get to the office.
- Detailed oriented and ability to maintain a high level of accuracy.
- Comfortable working in a multifaceted and dynamic working condition.
- Comfortable with multitasking and balancing various priorities (especially during month end closeouts).
- Proficient in and comfortable with managing a high number of invoices daily.
- Confidence in ability to work in a constantly changing work environment.
- Excellent communication skills and the ability to work in a team environment.
- Self-starter with the ability to manage multiple tasks and meet deadlines.
- Proven interpersonal organizational analytical and problem-solving skills.
-
Administrative Coordinator
3 weeks ago
GFL Environmental Port Moody, Canada Full timeSummary · GFL is currently looking for an Administrative Coordinator to work out of the Port Moody office. The successful candidate will possess exceptional communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusia ...
-
Payroll Administrative Coordinator
2 weeks ago
Loblaw Companies Surrey, Canada Temps pleinLes candidats référés ne doivent pas postuler directement pour ce poste. · Toutes les références de candidats doivent d'abord être soumises dans Workday par un collègue de Loblaw actuel. · Chez Loblaw, nous sommes là pour aider tous les jours des millions de Canadiens, qu'ils vi ...
-
Coordinator, Administration
3 weeks ago
Simon Fraser University Burnaby, CanadaAdministrative and Professional Staff (APSA) · Pay range: · $67,089 to $80,019 annually · SFU Department Descr: · Position Grade: · 7 · # of openings: · 1 · Biweekly Hours: · 72 · Who We Are · The Indigenous Student Centre (ISC) provides currently enrolled Indigenous st ...
-
Administrative Coordinator
2 weeks ago
Real Time Networks Port Coquitlam, CanadaLooking to start your career with an exciting, growing company? · Real Time Networks Inc. is a Vancouver, B.C. Canada based company experiencing rapid growth and continued success in the marketplace. We build solutions that provide security, safety and real-time tracking for keys ...
-
Temporary Administrative Coordinator
2 weeks ago
Kiewit Burnaby, BC, Canada Full timePress Tab to Move to Skip to Content Link · Department: Administration · Market: Corporate Home Office · Employment Type: Full Time · This is a temporary 6-month position with the opportunity for extension. · As a leading construction and engineering company, Kiewit is known ...
-
Administrative Coordinator, Manifest
3 weeks ago
CLARK FREIGHTWAYS Coquitlam, CanadaClark Freightways is a BC-based freight carrier, privately owned and operated since 1957. Our values of Integrity, Accountability and Teamwork have helped us build our reputation as a reliable partner, and a fair employer. · We are looking for an organized and collaborative **Adm ...
-
Administrative Coordinator
1 day ago
CSAP Society vancouver, CanadaAbout CSAP Society · The Society of Contaminated Sites Approved Professionals (CSAP Society) is an independent professional organization that is mandated by the Provincial Government, through the Ministry of Environment and Climate Change Strategy (ENV), to review environmental c ...
-
Administrative Coordinator
2 weeks ago
EightSix Network British Columbia, Canada Part time / Full timeJob Description · Position Job Title: Administrative Coordinator, Curriculum and Quality Assurance · Location: Vancouver, BC (Hybrid) · Reports To: Director, Curriculum and Quality Assurance · Primary Purpose · The Curriculum and Quality Assurance Administrative Coordinator ...
-
Administrative Coordinator
3 weeks ago
The University of British Columbia Vancouver, Canada Full timeStaff - UnionJob Category · CUPE 2950Job Profile · CUPE 2950 Salaried - Administrative Support 4 (Gr8)Job Title · Administrative CoordinatorDepartment · Midwifery Program Administration | Department of Family Practice | Faculty of MedicineCompensation Range · $4, $5,102.00 CAD Mo ...
-
Administration Coordinator
2 weeks ago
Coca-Cola Canada Richmond, CanadaAbout This Opportunity · The Administration Coordinator provides administrative support to the Distribution Center Manager with support focused on the operations team and office management. They provide support including: preparation of operational and financial reports on a dai ...
-
Coordinator, Administration
2 weeks ago
PHSA Vancouver, Canada Regular/Full timeCoordinator, Administration · BC Cancer · Vancouver, BC · The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including trac ...
-
Administration Coordinator
2 weeks ago
Coca-Cola Canada Bottling Limited Richmond, CanadaFacility Location- Richmond · Work Location - Richmond · Posting Locations - Richmond · Department - Distribution Centre - BC Lower Mainland · Job Function - Administrative/Clerical/Office Support · Employee Type - Regular Employee FT Salaried · Salary - $52,000-56,000 · About ...
-
Administrative Coordinator
3 weeks ago
Angus Consulting Management Limited Richmond, Canada Full timeACML's Management team is hiring Are you looking for a challenging and rewarding career with Canada's leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to h ...
-
administrative coordinator
3 days ago
Sunco Foods Inc. Vancouver, Canada Plein tempsEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Implement new administrative procedures · Review and evaluate new administrative procedures · Delegate work to office support staff · Establish work priorities and ensure procedure ...
-
Administrative Manager/coordinator
3 weeks ago
597109 Ltd. DBA Tri-City Plumbing Port Coquitlam, CanadaThis is a senior level position where you will be expected to oversee the day-to-day operations of the office, work independently as well working with a team and directly reporting to the Owners. · In the **Office Manager Role**, you will liaise with the Owners to maintain a prod ...
-
Coordinator, Administration
2 weeks ago
YMCA of Greater Vancouver Richmond, Canada Full time TermProgram Manager, Children and Youth Services · Date Posted: May 17th, 2024 · Position Title: Inclusion Coordinator, Children and Youth Services · Location: Sprouts YMCA Office (3368 Carscallen Road, Richmond V6X 0T6) · Term: Temporary, Full-Time, 35 hours/week · Shifts: Mond ...
-
Administrative Coordinator
4 weeks ago
Simon Fraser University Burnaby, CanadaUnion/Affiliation: · **Administrative and Professional Staff (APSA)** · - Pay range: · **$60,405 to $72,137 annually** · - SFU Department Descr: · **Faculty of Health Sciences** · - Position Grade: · **7** · - # of openings: · **1** · - Biweekly Hours: · **72** · The Administrati ...
-
Administrative Coordinator
1 week ago
Simon Fraser University Burnaby, CanadaUnion/Affiliation: · **Administrative and Professional Staff (APSA)** · - Pay range: · **$60,405 to $72,137 annually** · - SFU Department Descr: · **Vice President Academic** · - Position Grade: · **7** · - # of openings: · **1** · - Biweekly Hours: · **72** · **Who We Are** · Th ...
-
Administrative Coordinator
2 weeks ago
Simon Fraser University Burnaby, CanadaUnion/Affiliation: · **Administrative and Professional Staff (APSA)** · - Pay range: · **$50,337 to $60,114 annually** · - SFU Department Descr: · **Education, Analysis and Planning** · - Position Grade: · **7** · - # of openings: · **1** · - Biweekly Hours: · **60** · **Who We A ...
-
Administrative Coordinator
2 weeks ago
British Columbia Institute of Technology (BCIT) Burnaby, CanadaBCIT's **Campus Planning and Facilities** Department is seeking a** regular, full time (1.0 **FTE**)** **Administrative Coordinator**. This position ensures the smooth and efficient operations of administrative support for the Campus Planning & Facilities (CPF) management team. C ...
Administrative Coordinator - Port Moody, Canada - GFL Environmental
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Summary
GFL is currently looking for an Administrative Coordinator to work out of the Port Moody office. The successful candidate will possess exceptional communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents a professional demeanor and a positive attitude with very high attention to detail.
Key Duties and Responsibilities
Requirements
Knowledge, Skills, and Abilities