Ads Level 5 - Charlottetown, Canada - University of Prince Edward Island

University of Prince Edward Island

Verified Company

Charlottetown, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Doctor of Psychology program is seeking an Administrative Assistant to provide administrative and operational support. The successful applicant will report directly to the Director of Clinical Training, Doctor of Psychology (PsyD) Program.

The position is physically located within the Psychology Training Clinic, the main clinical training location for Doctor of Psychology students.

The nature of this position requires an individual who is efficient in a multi-tasking work environment, has high levels of competencies in office-related computer technologies and all online UPEI systems, an ability to work independently, excellent analytical and planning abilities, strong motivation, and exceptional interpersonal skills, including interactions with vulnerable populations.

RESPONSIBILITIES:

Representing the Doctor of Psychology and Psychology Training Clinic as the initial point of personal, electronic, and telephone contact presenting a professional and congenial image to the public, faculty, students, other university staff, clients, and referral sources
General support to the staff, students, and clients of the Psychology Training Clinic including but not limited to scheduling of clients, maintaining client records, booking of consultation rooms, filing, and managing use of the psychological test library
Providing direct administrative support to the Doctor of Psychology program, including but not limited to assistance with scheduling, organization of appointments and meetings, preparation of documents and helping to track and complete programrelated tasks
Providing direct administrative support to three staff clinical psychologists in the Psychology Training Clinic
Assisting Doctor of Psychology students in their daytoday clinical practice in the Psychology Training Clinic
Liaising effectively with the Department of Psychology administrative and technical staff to ensure seamless integration of the administrative structure of the doctoral program with the department structure
Maintaining a wellorganized administrative filing system within the Doctor of Psychology program
Responding to queries from prospective PsyD students and supporting the student admissions process
Preparing and editing correspondence, reports, charts, spreadsheets, and statistics using software appropriate to the Doctor of Psychology program. A general aptitude for learning and engaging with various software programs within a clinical psychology context is important, especially on electronic records system
Monitoring and maintaining an uptodate record of the PsyD budget, preparing requisitions and other forms to meet operational needs
Monitoring and maintaining office supplies: tracking the ordering of all supplies and equipment
Performing other related duties as assigned

QUALIFICATIONS:

Postsecondary education in an administrative assistant program with two years related experience, or an equivalent combination of training and experience
Skills in office management and proficient in Microsoft Word, Excel, Moodle, E-Mail usage, myUPEI, Google docs, PowerPoint, Internet searches and data management programs considered an important asset
The ability to learn to engage with and operate new software packages and technologies including those related to Psychology Training Clinic operations, including a secure video recording system used in student supervision (PsyViewer), and an electronic records platform (Titanium)
Demonstrate superior customer service orientation and attention to detail
Excellent oral and written English communication skills are essential
Strong timemanagement, organizational and interpersonal communication skills
Strong analytical and problemsolving abilities
Must be able to work independently and as part of a team
Ability to work with mínimal supervision and establish priorities in a fast

- paced multi-tasking environment

Able to maintain confidentiality and discretion especially as it relates to interactions with vulnerable populations
Knowledge of UPEI operations, its regulations and policies is an important asset