Postgraduate Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:05/04/2023

Req ID: 30795

Faculty/Division:
Temerty Faculty of Medicine

Department:
Department of Surgery

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Surgery is a strong network of faculty and learners, and traverses six fully affiliated hospitals and an expanding number of community-affiliated hospitals.

We have approximately 300 full-time faculty, 71 part-time faculty, 163 adjunct faculty and 40 research scientists. We are responsible for surgical teaching of all medical students throughout the four years of our undergraduate curriculum. We oversee eleven residency programs with a total enrolment of approximately 250 trainees.

We have an extremely large fellowship program which sees approximately 200 fellows from 15 countries coming each year to learn with our surgeons.

As the Postgraduate Assistant, you will support the day-to-day operations of the Department of Surgery, Postgraduate Education Program at the University of Toronto.

This role will work closely with the Postgraduate Coordinator and liaise with prospective students, applicants, current students and other stakeholders to provide a broad range of student services and program support.

With superior organizational skills, you will coordinate program activities and schedules, and maintain senior staff calendars for the program.

You will act as the first point of contact for general enquiries and assist with disseminating program and service information.

Your organizational skills and attention to detail will contribute to the program's success.

Your responsibilities will include:

Maintaining course information on student information systems; generating reports
Checking resident database toconfirm resident identification
Preparing and disseminating examination timetable; scheduling exam invigilators as well as collecting and organizing course/room requirements
Maintaining information on digital platforms, databases and websites
Preparing and distributing meeting documentation; updating procedures manual and writing routine documents
Determining logístical details and activities for events and programming, including booking speakers for program events

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three (3) years of relevant work experience within a postsecondary/hospital setting
Demonstrated experience collating and organizing data for reports
Experience coordinating events, including implementing virtual event technologies
Demonstrated experience drafting correspondence and documentation
Demonstrated experience fostering positive relationships with internal and external stakeholders
Advanced proficiency in MS Office Suite, student information systems (Quercus)
Familiarity with enterprise video communication platforms (e.g., Zoom, MS Teams)
Excellent interpersonal and communication skills, including verbal and written
Strong problem solving and analytical skills
Exceptional organizational and time management skills, and flexibility in adjusting to changing circumstances
Ability to work well within a team driven by frequent deadlines

Assets (Nonessential):

Knowledge ofPOWER and Elentra

To be successful in this role you will be:

Communicator
Goal oriented
Intuitive
Organized
Problem solver

Closing Date: 05/04/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:

Pay Scale Group & Hiring Zone:

Job Category:
Student Services

Recruiter:
Alison MacKenzie

**Lived Experience Statement