Executive Assistant - Toronto, Canada - Zurich Insurance

Zurich Insurance

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Opportunity

Are you looking for a caring, collaborative, valuesdriven workplace with inspiring teammates and leaders? Do you have the ambition and desire to be the best and thrive at the most impactful global insurance provider in the world? Look no further than Zurich Canada.
If you have experience in providing personal assistance and support/driving strategic analysis for members of Senior Management in order to support the daytoday activities of the Senior Management member and contribute to the realization of the strategic objectives in the designated area.
This is a unique opportunity to build your knowledge and experience for the future in a supportive environment where your voice matters.

What you will do:

Under general supervision, performs moderate and confidential administrative for Senior Management.
Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints to appropriate personnel.
Composes routine and nonroutine correspondences from brief notes, oral or written instructions. Receives incoming mail and forwards to appropriate personnel to handle.
Controls, coordinates, and maintains Senior Management; schedules and coordinates meetings, appointments and other activities. Does followup work as needed.
Maintains supplies, coordinate travel logistics using the ARIBA procurement tool.
Prepares expense reports and handles payments for expense items.

Job Qualifications

What you bring to the table:

Required:

High School Diploma or Equivalent and 5 or more years of experience in the Administrative area

Zurich Certified Insurance Apprentice including an Associate Degree and 3 or more years of experience in the Administrative area

AND

Experience planning, organizing and scheduling work
Preferred:

Detail oriented

Ability to prioritize
Ability to multitask
Strong verbal and written communication skills
Project management skills
Advanced Microsoft Office skills
Knowledge of company operations and organizational procedures

- "Verbal and written proficiency in the English language is required in order to facilitate communication with internal and external key stakeholders located outside of Quebec."
Business Accountabilities

Provide appropriate data and basic analysis for monthly financial reporting to support financial decision making.
Document project plans, collate project performance data and highlight variances against plans to support the implementation of projects to time and quality standards.
Identify and comply with the main principles relevant to legal and regulatory controls that govern standard work practices.
Access various systems to process data and analyze this to facilitate decision making.
Monitor business processes in order to identify opportunities for improvement.
Provide general clerical services to internal customer groups and support staff in the processing of transactions to support the achievement of customer service standards.

Our Culture
At Zurich, we are proud of our culture. We are passionate about Diversity, Inclusion, Equity and Belonging (DEIB).

We want you to bring your whole self to work, and we want our employees to be reflective of the communities in which we live and work.

Our DIEB initiatives are creating an environment where everyone feels welcome.- We have a collaborative culture where diversity of thought is valued.

We value your input and strive to give our employees the tools they need to make an impact.- We care about our employees' well-being and offer a comprehensive health/benefits plan with varying levels of coverage to suit your specific needs and a competitive total compensation package.- We understand how important it is to rest, recharge and do the things you love.

At Zurich, all employees receive a minimum of four weeks of vacation per year to do just that.- We also understand that employees require time off for personal reasons.

Maybe you have an appointment during a workday, a cultural or religious holiday you would like to observe, or you need time off to focus on your mental health.

Zurich employees receive four personal days per year to be used at their discretion.- We are committed to continuous improvement, and offer access to a comprehensive range of training and development opportunities.- We care about our communities.

Our communities are where our customers, people, and shareholders live and work.

While we can be proud of the contribution to society Zurich makes through our core business of insurance, we must also give back to our communities through our talent, time and resources.- We have won numerous awards for our workplace culture.

We are proud to be one of Greater Toronto's Top Employers and to have received Insurance Busi