Financial Coordinator - Waterloo, Canada - University of Waterloo

University of Waterloo
University of Waterloo
Verified Company
Waterloo, Canada

4 weeks ago

Sophia Lee

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Sophia Lee

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Description

Overview:
The Financial Coordinator (FC) is an important member of the School of Optometry finance team.

Over time, the FC will take on more of a leadership role in specific project areas and initiatives and operate independently on a day to day basis.

The FC works very closely with the Financial Operations Manager (FOM).

The FC monitors financial activity within all areas of the School including the Clinic, the Advanced standing optometric Something Program (ASOPP), the Centre for Ocular Research and Education (CORE) and the Centre for Sight Enhancement (CSE).

S/he is the first point of contact for faculty and staff in regard to personal reimbursement and Unit4. The FC supports the Financial Operations Manager by contributing to training and process documentation, financial reporting and reconciliations.


This position is contingent upon funding.

Responsibilities:

Financial Administration

  • Helps maintain the integrity of the School of Optometry's Unit4 GL structure by reviewing invoices prior to submission to Finance and assessing appropriate account / work order / activity to which the expense is to be charged
  • Review and process all personal reimbursements requests and faculty professional expense reimbursement claims to ensure accuracy, compliance, and eligibility.
  • Review reconciliations of PCard statements for select users. Provides education to PCard users as required and maintains the PCard statement records for audit support.
  • Coordinate the documentation of financial processes and procedures within the Clinic and School. Participate in or lead the development of new and updated processes and procedures with regards to financial process
  • Provide back up to the Clinic Financial Manager in their absence, including performing daily deposits and financial reconciliation/submission
  • Manage the expense allocation process for CORE to individual research accounts
  • Prepare charge outs to offset related expenses incurred in the CORE operating account
  • Provide financial support to ASOPP when required
  • Collaborate with the Office of Research and the CORE Contracts Manager to ensure proper reporting and budgeting of CORE research grants.
  • Prepare regular invoices for our residency program, continuing education and other ad hoc projects and programs.
Financial Reporting

  • Extract data from the Clinic EMR system to support robust clinic reports and Key Performance Indicators to create metrics reporting
  • Analysis and reporting of financial information and data from EMR and Unit 4 to support planning and decision making
  • Responsible for school level research finance reporting in both Fund 105 and Fund 100. Provides individual reporting for PIs as required, particularly before CFW is posted. Perform financial analysis of CORE research projects and reporting for submission to the Senior Administrative Team (SAT) and the School Financial Operations Manager. These reports will be a combination of high level org unit reports and individual project reports with a focus on profitability by partner and project
Internal Controls, Processes, Education & Risk Management

  • Contribute and support the clinic Internal Controls working group and the School's risk management process
  • Identify and lead initiatives to document and/or refine processes and procedures related to internal controls and risk management
  • Participate in internal audits and educational initiatives focused on financial matters
  • Monitor research work orders and report potential liability of research accounts in deficit
  • Process new user requests for procurement and invoicing purposes
  • Reconciliation of Accounts Receivable between EMR and Unit4 monthly. Provide report and journal entry to Central Finance for review.
  • Act as a requisitioner for the school when making nonregular purchases such as capital equipment or WatSEF.
  • Lead Graduate student training at least annually. Provide training and education for incoming residents and faculty as required.
General Duties

  • Provides guidance to researchers as to research funds available and any financial considerations related to overall funding or University Financial policies as applicable
  • Review graduate research assistant payments for available funds
  • Reconcile monthly casual payroll for the School and the Clinic
  • Responsible for regular GL reconciliations in operating, trusts and endowments
  • Acts as backup to the Financial Operations Manager when away
  • Provide administrative support to the Office of the Director when needed

Qualifications:

  • College diploma or university degree, preferably in a business related discipline or equivalent education and experience
  • Working towards a CPA designation would be considered an asset
  • 3 years of related financial experience with a solid understanding of accounting principles and practices, preferably in an academic environment
  • Experience in an operations environment is preferred
  • Prior experience in health care or in a regulat
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