Administrative Assistant - Ottawa, Canada - Senate of Canada

Senate of Canada
Senate of Canada
Verified Company
Ottawa, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
About the Senate
The Senate plays a unique role in shaping our country's democracy.

As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation's diverse talents, backgrounds and perspectives.

We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement.

Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

We are looking for a dynamic, self-motivated, and experienced Administrative Assistant to support the Director General's Office (PSD-DGO) who provides leadership and strategic direction for the Property and Services Directorate (PSD).


In this role, you will be responsible for providing confidential, operational, and administrative support to the Director General, their management, and the broader PSD work environment.

You will facilitate communication and information exchange between PSD and other directorates as well as assisting in the planning, execution, and monitoring of projects, ensuring that goals and objectives are met within the agreed-upon scope, timeframe, and budget.


You will also play a key role in coordinating and supporting project meetings, staffing actions, and other events, including preparing agendas, taking meeting minutes, and tracking action items.

Open to
The general public to staff one (1) indeterminate position (full-time) within the Property and Services Directorate (PSD).

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

We encourage individuals from underrepresented and minority groups to apply.
Prerequisites

  • High school diploma or an acceptable combination of education, training and / or related work experience;
  • Minimum three (3) years' experience providing administrative support in an office environment, offering services such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings and managing electronic filing systems;
  • Experience dealing with senior officials and/or parliamentarians;
  • Proficient in MS365, including SharePoint, OneNote, and the broader MS Office Suite;
  • Excellent verbal and written communication skills in both official languages;
  • Detail oriented, well organized, and able to coordinate and manage competing priorities and timelines;
  • Knowledge of finance and procurement processes and/or Unit4 software is considered an asset.
Competencies
Integrity
Respect
Service
Action Management
Adaptability
Communication
Judgment
Teamwork and cooperation
Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development, and advancement opportunities.

Conditions of Employment

The requirement for Senate employees to be fully vaccinated against COVID-19 as a condition of employment has been suspended. It is no longer necessary to disclose your vaccination status to be eligible for employment. Please note that the Senate may reinstate the requirement to be fully vaccinated against COVID-19.
How to apply
Alternative selection tool methods and/or reasonable accommodation for special needs are available upon request.

Please save a copy of the notice of job opportunity. Once the closing date has passed, these documents will no longer be available.

Relocation and travel expenses incurred during this process are the applicant's responsibility.

The use of masculine gender in the text includes feminine and is used without discrimination.

The posting closes at 11:59 p.m. EST on the closing date stated above.
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