Service Activation Coordinator - Toronto, Canada - Jolera

Jolera

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Service Activation Coordinators at Jolera are responsible for all implementation and activation logistics across various environments globally.

Our coordinators are responsible for all activities associated with onboarding managed services for our clients, ensuring each implementation runs smoothly, to meet Jolera's high standards for our customers.

What You'll Do

Plan, organize, and monitor project logistics, driving daily activities to ensure project deadlines are consistently met
Maintain and monitor project plans, schedules, budgets, and expenditures
Organize and attend various stakeholder meetings
Act as the point of contact for various project stakeholder groups
Proactively identify, manage, and escalate issues and risks that may impact project success
Ensure team members have what is required to complete their assigned tasks
Motivate and influence others to take accountability for their assigned work
Coordinate resources, meetings, and information
Preparing project materials
Documenting and following up on important project actions and decisions from meetings
Collection of information for project updates
Keeping all project notes up to date
Take meeting minutes and distribute to participants
Provide detailed updates to project managers and stakeholders
Performing billing tasks
Participate in forecasting the probability of meeting milestone dates with senior management and project managers
Create and follow up on Change and Procurement requests
Tracking hardware shipments
Ensure internal systems are kept up to date with project status, enforcement of project time entries
Monitor milestone requirements
Additional responsibilities as assigned

Who You Are?

Minimum 3 years of IT project coordination experience
Experience managing priorities across multiple projects at the same time
Exceptional ability to keep track of tasks, deadlines, progress
Task and results driven, strong ability to multitask, with a heightened sense of urgency
Knowledge and demonstrated experience in administrative procedures
Ability to work in a fastpaced environment with tight timelines
Strong communication skills
Excellent organizational and analytical skills
Strong attention to detail
Minimum intermediate level knowledge of MS Office tools including Excel, Word, PowerPoint, and some form of project management tool such as MS Project
Experience in distributed deployment projects including hardware and software implementations across multiple sites, regions, and time zones
Experience working in a collaborative environment, preferably for an IT consulting firm
Ability to communicate effectively with team members and clients located globally with varying communication styles from a broad spectrum of disciplines
Excellent verbal, written, and presentation skills
Ability to work independently and as part of a team