Workplace Coordinator - Markham, Canada - Tesla

Tesla

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

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What to Expect

The Workplace Operations team is responsible for maintaining nonmanufacturing facilities and providing soft services to engineering, sales, service, energy, and general and administrative teams. The Workplace Coordinator is a position for a selfstarter who must be extremely thorough, who possess outstanding organizational skills, and who demonstrates diligence and devotion throughout the entire coordination process through task and project completion for numerous projects.

What You'll Do

Ensure an outstanding & fun experience in the workplace by assisting in continuous monitoring of ALL space throughout the facility.
Oversee site Workplace budget and PO Creation. Make sure that invoices are submitted correctly and paid.
Track all WP requests and dispatch to the appropriate WP member. It is the coordinators role to confirm all requests and seen through completion. Some tasks may involve all coordination, scheduling, and purchase order oversight.
Execute WP requests that come through our ticketing system.
Create and manage WO through a 3rd party system. Ensure that vendors are following up and completing jobs in a timely manner.
Ensure that Tesla safety protocols are being met and aligned with EHS.
Coordination of furniture deployment and maintain the furniture inventory.
Oversee vendor onboarding for all new vendors from setting up as a new vendor through safety orientation
Move coordination with users and vendor management.
Oversee the Iron Mountain process.
In conjunction with other WP representatives, assist with WP process creation, implementation and maintenance. Always consider CIP—continuous improvement process
Maintain stock of office supplies and breakroom amenities.

What You'll Bring

Positive attitude & "cando" mentality that is customer service oriented
Excellent listening skills, organizational skills, strong communication skills, & ability to multitask
Strong work ethic, proven followthrough skills—a leader yet a team player
Ability to work in a fastpaced environment under constant changing priorities and demands.
Ability to see the big picture, yet still be detail oriented.
Ability to have the project mindset—what will it take to oversee this through project close out.
Proficient in Microsoft Office Suite & competent computer skills.
Ability to work weekends/night as needed in order to meet the schedule demand.
Creating an excellent workplace may require you to take on Workplace and Facility tasks that may be beyond your typical daytoday responsibilities. The ability to take these on is what makes WP