Financial Processing Levels 1-4 - Vancouver, Canada - UBC Hiring Solutions

UBC Hiring Solutions
UBC Hiring Solutions
Verified Company
Vancouver, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Position:
Financial Processing Levels 1-4 (Full-Time term placements)


At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.


This position provides advanced financial processing, administrative, clerical, or executive assistant support to UBC departments located on Point Grey Campus, Robson Square, or several hospital sites.

Employees are hired by
UBC Hiring Solutions and are assigned to different UBC departments usually on a full-time basis to fill various administrative and clerical-based positions.


Employees are placed based on availability, qualifications, and abilities and our placements can vary from a few days to months depending on the needs of our clients.

Our employees are usually working full-time on back-to-back placements and if eligible, can join the generous UBC benefits package after passing their probationary period.

We provide our employees with the opportunity to work all over the campus and gain valuable work experience at UBC.

Please note that we give priority to experienced financial processing administrators who are available immediately. Also, we are not recruiting for specific positions, but we are looking for service-minded professionals to join our roster.


Organizational Status
Reports to UBC Hiring Solutions Manager or designate. Employees are expected to work closely with their onsite client-departmental supervisor.


Work Performed
Although each assignment will differ in the work performed according to classification, the employee is expected to adhere to the following standards as related:

Demonstrated service skills required:

  • Decisionmaking and judgment
  • Extracts data and prepares financial and statistical data and materials for reports
  • Initiates collection of outstanding accounts receivable, and follows up to resolve problem accounts.
  • Prepares and inputs journal vouchers and vendor adjustments.
  • Reconciles vendor account statements.
  • Monitors and reconciles accounts, ledgers, and handles queries.
  • Prepares budgets, maintains ledgers, and prepares and processes account payables.
  • Works independently with a high degree of accuracy.
  • Enters data efficiently and accurately at all times.
  • Assists with the accounts receivable function, and maintains related databases.
  • Checks and corrects errors in online payable systems, and ledgers of project grants (PGs) that require invoices.
  • Assists customers with Electronic Fund Transfers and bank drafts for PO invoices.
  • Assesses the accuracy of GST/HST and/or PST on invoices and selfassessing such taxes where necessary.
  • Prepares and/or reviews PO invoices to ensure compliance with contract terms and adequacy of supporting material, and works with Supply Management to resolve discrepancies.
  • Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature.
  • Decision making: Solves problems

Judgment:
Recognizes discrepant perspectives, balances needs, and makes every attempt to resolve conflict.

  • Exercises judgment based on a thorough knowledge of established policies and procedures, or recognizes the need to defer to departmental authority.
  • Makes appropriate use of operational tools and equipment. Adapts to changing priorities.
  • Any other administrative duties required by the department to meet the operational needs.
  • Provides respectful, tactful, fair, and efficient service to a culturally diverse group of clients including students, faculty, staff, colleagues, affiliates, suppliers, and campus visitors
  • Interacts with coworkers, clients/customers in a pleasant, courteous manner.
  • Listens effectively and empathically. Probe for information to clarify requests when needed.
  • Uses tact and discretion when discussing problems and eliciting sensitive or confidential information
  • Defuses situations by remaining in emotional control when coworkers, clients/customers/suppliers are anxious, frustrated, or angry.
  • Provides timely service with minimum supervision.
  • Works effectively during highvolume placements.
  • Works cooperatively within a departmental team.
  • Is well organized and able to multitask in a fastpaced environment.

Other Requirements:

  • Follows all Hiring Solutions policies as outlined in the orientation material with particular, adherence to procedures as they relate to timesheet submission, reporting sick time, and vacation requests.
  • Exercises tact, judgment, and sensitivity to the departmental environment; conforms and adapts to the established standards of conduct.
  • At the outset of each placement, requests the following information from the department:
  • Information concerning hours of work
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