Program Coordinator - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Full-time

Department: Medical Affairs

Company Description:

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union:

Non-Union

Site:
Toronto General Hospital

Department:
Medical Affairs

Reports to:
Senior Advisor, Medical Affairs

Work Model:
On-Site, Remote

Hours:37.5 hours per week

Salary:
$ $38.40 per hour hour (To commensurate with experience and consistent with UHN compensation policy)

Shifts:
Monday -Friday

Status:
Permanent Full-Time (12 Months contract)

Closing Date:
May 1, 2024

Position Summary
We are currently seeking a dynamic healthcare administration professional to join UHN's Medical Affairs team as Program Coordinator.

Reporting to the Senior Advisor, Medical Affairs, the Program Coordinator will work closely with the Chair of the Medical Advisory Committee (MAC), the Physician Well-Being Lead, the Executive of the Medical Staff Association (MSA), and the Medical Director of Quality and Safety on various projects and provide support for their functions.

The Program Coordinator is crucial to the operation of UHN's Medical Affairs portfolio, encompassing administrative and logístical support, research support, event planning and scheduling, communications, and participating in meetings and events.

The Program Coordinator will draw on their administrative, communication, research, and project management skills to support the design and delivery of projects and programs with oversight from various physician leaders.

There will be opportunity for some work to be completed remotely; however, on-site presence will be required for some duties.

Duties

Coordinate meetings and events logistics, catering, AV, venue booking
Prepare and circulate agenda and materials for meetings, and coordinate invitations
Liaise with presenters, guests, and internal and external stakeholders
Provide onsite support for meetings and events (occasional evening and weekends required)
Troubleshoot any AV issues for remote attendees
Draft meeting minutes and Key Messages
Draft and distribute communications and serve as point of contact
Research and data analysis
Maintain financial records and coordinate payment of vendors
Oversee Physician Multi-Purpose Hub supplies, technology, internal services
Participate in meetings with internal and external stakeholders
Other duties for the portfolio as assigned

Qualifications:

Completion of a Bachelors Degree or recognized equivalent
2 3 years relevant experience. Experience working in a health care environment is an asset
Interest in hospital administration
Strong interpersonal skills with a high level of professionalism and accountability
Ability to work well under pressure and use good judgment in assessing and responding to challenging situations and with competing demands
Outstanding customer service skills, and ability to interact with, engage, and build relationships with diverse stakeholders including physicians, leaders, and employees from across UHN, and external partners
Strong analytical and problemsolving skills and proven ability to research and summarize information for different audiences
Ability to produce high quality work in accordance with UHN standards
Ability to maintain confidentiality
Strong organizational skills scheduling, planning, coordinating, time management, and attention to detail
Excellent verbal, written, and multimedia communication skills
Knowledge of medical and terminology is an asset
Excellent computer skills including MS Teams, Word, Excel, PowerPoint, SharePoint, and Zoom
Experience with meeting or event design and logistics

Additional Information:

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.