Executive Assistant to Head of Strategy, Marketing - Toronto, Canada - Royal Bank of Canada

Royal Bank of Canada

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary

What is the opportunity?

The Executive Assistant will provide organizational and administrative support to the Head of Strategy, Marketing and Sustainability of RBC Capital Markets.

The role also includes the management of the weekly Capital Markets Operating Committee meeting, co-ordination of high impact employee events and executive level meetings.

Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment.

What will you do?

Maintain schedule/calendar of key activities for Head of Strategy, Marketing and Sustainability and ensure key business critical dates are met. Prioritize and triage as needed
Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials and summarizing meeting notes
Work with the SMS Leadership Team to proactively identify required needs, conflicts and materials
Exhibit initiative and "followthrough" to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations, inclusive of topics, and submission and presentation dates
Communicate on a timely basis the status of key deliverables as appropriate
Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, etc.
Prepare, track and manage expense reports via expense reporting system
Print and bind presentation materials, help in formatting if required
Make domestic and international travel arrangements and handle changes as needed
Maintain an organized filing system, both digitally and with paper documents
Manage security cards for the team
Coordinate with building management
Update Vacation and Absence records
Arrange new employee onboarding and departure
Act as backup to other department staff members as needed
Participate in performing tasks on "special projects" as requested.

What you need to succeed?

Minimum 5+ years' experience in an executive assistant capacity supporting senior executives
Secondary education required
Strong verbal and written communication skills both internally/externally
Proactive, solutions oriented mindset and anticipate needs without being asked
Ability to partner effectively with key stakeholders, build strong collaborative relationships
Demonstrate ownership and execution of primary responsibilities
Outstanding time management skills, diplomacy, tact, and positive cando attitude
Ability to maintain consistent and high levels of performance
Enjoys working in a timesensitive, fastpaced environment
Capable of to multitasking across projects and flex when needed
Experience working on highly confidential projects with appropriate discretion and sensitivity
Strong working knowledge of Word, Excel, PowerPoint and Outlook

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.

We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
Leaders who support your development through coaching and managing opportunities
Work in a dynamic, collaborative, progressive, and highperforming team
Opportunities to do challenging work
Flexible work/life balance options

Job Skills

Additional Job Details

Address:

ROYAL BANK PLAZA, 200

BAY ST:

TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Capital Markets

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion
and Equal Opportunity Employment
At RBC, we embrace diversity and inclusion for innovation and growth.

We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work.

We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.

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