Administrative Coordinator - Winnipeg, Canada - Family Dynamics

Family Dynamics

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE COORDINATOR
Family Supports and Community Settlement Program

Location:
Main Office and Pembina & Grant Office

Term, Full-Time (1.0) EFT Position

Term ending March 31, 2024(with the possibility of an extension)

Classification/Salary:
AC lll - $36,938 - $43,922 per annum

Reporting to the Manager, Family Supports for Newcomers and Community Settlement

is responsible for overseeing, supporting and delivering administrative support and coordinating Pembina office services.

This includes providing administrative support and assistance to the office teams, data entry, generating reports, attending meetings and recording of meeting minutes, retaining and archiving documents, disseminating information as requested, and involved in the procurement of office and program supplies.

QUALIFICATIONS

Education
Completion of post-secondary education in an administrative services discipline

Experience

Proven experience acting as an administrative support to a senior leadership team or providing administration support for a social services organization using best practices
Proficiency with problemsolving, decision making, analytical, effective communication (verbal and written)
Experience with Microsoft Office products (Word, Excel, PowerPoint), Google Workspace, Information Systems and Data Bases. Experience with ICare an asset
Experience in organizing meetings andevents
Experience in preparing records, minute taking and adherence to confidential matters

Knowledge, Skills and Abilities

Demonstrated understanding of administrative theories and practices
Proficiency with computer skills including Microsoft Office products (Word, Excel, PowerPoint), Google Workspace, Information Systems and Data Bases.
Exceptional attention to detail
Strong problemsolving skills and proven ability to analyze situations accurately and adopt an effective course of action
Ability to maintain highly sensitive and confidential information.
Strong organizational skills; the ability to work effectively in a high volume and time sensitive environment in order to meet schedules and timelines.
Interpersonal skills using tact, patience and courtesy; ability to work cooperatively within a team environment
Demonstrated knowledge of applicable laws, codes, standards, regulations, policies and procedures
Excellent communication skills including oral presentation skills, writing skills, listening and observation skills.

Key Competencies

Organization
Attention to detail
Resilience
Empowering others, supportive
Empathy
Motivated
Open and honest
Aware of own strengths and weaknesses, selfreflecting
Able to receive constructive feedback

ESSENTIAL DUTIES AND RESPONSIBILITIES

Oversee and support all administrative duties for the newcomers and settlement programs and ensure that the programs administrative support is consistent.
Extracting, tracking and entering data in databases and other data tracking systems and helping to maintain filing systems. Generating reports as requested.
Supporting registration of program participants at larger everts such as children's camps as required
Initiating the procurement and maintain office and program supplies inventory at the Community Settlement office by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies in coordination with the administrative coordinator at the main office
Organizing, attending meetings and recording of meeting minutes, retaining and archiving documents, disseminating information as requested.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Assist in basic Social Media updates for Community Settlement Program outreach as required.

Other duties as related to the position and as reasonably assigned by the manager, or as circumstances dictate, all within the context of Family Dynamics' Mission, Vision, and Guiding Principles as well as a strong and progressive customer service and community service orientation.

As a condition of employment, applicants will be required to provide a satisfactory criminal records check, including vulnerable sector search, and child abuse registry check, within 3 months of present date.

If there is a possibility for the term to be extended, it would be conditional upon receipt of funding.

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Job Types:
Full-time, Fixed term contract

Contract length: 7 months

Salary:
$36,938.00-$43,922.00 per year

Flexible Language Requirement: