Administrative Coordinator - Mississauga, Canada - AstraZeneca

AstraZeneca

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Administrative Coordinator (Legal Department)
**Hybrid Work

3 days/week from our Mississauga office**AstraZeneca is shaping the future of healthcare by expanding our global presence and harnessing innovation to make an even greater impact on society and the planet. As part of this vision, we are thrilled to announce the establishment of a new Legal Operations Centre in Mississauga, Canada. This stateoftheart hub will centralize our Legal operational functions, promoting collaboration, knowledge sharing, and the integration of cuttingedge technology. Situated in a region renowned for its healthcare focus and proximity to toptier talent and research facilities, our new centre is set to become a cornerstone of AstraZeneca's 2030 Bold Ambition. Join us in this exciting new chapter as we build sustainable, digitally enabled workplaces designed to inspire and empower our teams to deliver lifechanging medicines to the world.

Summary
We are looking for an Administrative Coordinator to provide pooled support to our Legal Department.

In this role, you will be responsible for managing special projects and solving miscellaneous questions that arise, in addition to more traditional administrative responsibilities such as scheduling meetings, preparing documents, maintaining records, and coordinating travel arrangements and managing expense reports.

Typical Accountabilities

Provide administrative support to the legal department
Manage special projects and solve miscellaneous problems that arise
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare, edit, format, and mail legal documents, correspondence, and reports
Maintain electronic and physical files and records in compliance with policies and procedures
Assist with research, data entry, filing, scanning, copying, and mailing
Liaise with internal and external stakeholders, such as clients, vendors, and courts
Manage legal department distribution lists, intranet site and related shared sites
Oversee legal department subscriptions and licenses and ensure timely and costeffective renewals and payments
Perform other duties as assigned

Essential Skills/Experience

High school diploma or equivalent work experience
At least 5 years of administrative experience
Legal experience is preferred
Excellent oral and written communication skills
Strong organizational, time management, and problemsolving skills
Ability to work independently and collaboratively with a diverse team of legal professionals
Ability to handle confidential and sensitive information with discretion
Ability to work under pressure and meet deadlines.
Tech savvy and striving for constant improvement and innovation.
Possess a high level of attention to detail and accuracy, as well as the ability to prioritize and multitask in a fastpaced environment.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week.

Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

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