Ps-24-072 - Administrative Assistant, Ppt - Brockville, Canada - Leeds Grenville

Leeds Grenville

Verified Company

Brockville, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

PARAMEDIC SERVICES

Administrative Assistant Paramedic Services

Status
:
Permanent Part time
Hours
: 17.5 hrs/week

Shifts
:
Days
2024 Salary Grid
: $

Location
:
Brockville, Ontario

Position Summary:

Reporting to the Deputy Chiefs, the Administrative Assistant position provides a variety of

administrative, clerical, scheduling and reception functions to support the Leeds Grenville

Paramedic Service including; supporting and enhancing the functionality of scheduling/staffing,

development and support of shared digital documentation and related platforms and other duties

as assigned.

Qualifications:

**Education, Certification & Licenses

Postsecondary diploma in business or administrationrelated field or equivalent

combination of education and related experience will be considered.

Experience

Preferably minimum 3 year's experience, in business administration, health care

administration or related field.

Knowledge, Skills, Abilities & Competencies

Excellent interpersonal, communication and organizational skills.
Demonstrated creative, research and analytical skills.
High level of initiative, resourcefulness, and independent judgement.
Strong situational awareness, and effective relationship building with internal and external

partners.

Effective oral and written communication skills and the ability to efficiently and

professionally handle client requests.

Strong sense of confidentiality and tact when dealing with sensitive personal health

information.

Strong attention to detail and the ability to proofread effectively.
Ability to remain composed during timesensitive, stressful, and fastpaced situations.
Understanding of relevant Counties' structure, programs, bylaws and legislation and

knowledge of local municipal government in the surrounding area.

Ability to work within a team, and independently, including the ability to multitask,

prioritize and manage frequent interruptions.

Demonstrated computer literacy and an excellent working knowledge of various software

eSCRIBE, FileHold and social media platforms.

Valid Criminal Records check recent within 6 months.

Position Responsibilities:

Support for staff scheduling with regular analysis of system data to identify trends and

preparation of related reports.

Process information requests utilizing third-party database resources and create/maintain

tracking systems as requested and/or required.

Perform research and analysis on legislation, policy and information documents, as

assigned.

Prepare correspondence and other required internal and external communications, notices

and reference documents in consultation with the Superintendent Group and Senior

Leadership Team.

Perform regular updates to the online calendars and schedules.
Prepare and maintain documents related to timesheets.
Prepare and maintain documents related to Ministry reporting.
Ensure adherence of branding to all standard communication formats.
Undertake special projects as assigned.
Order and maintain office equipment and supplies.
Perform file maintenance, including filing using TOMRMS, scanning of documents, and

tracking records.

Assist with the preparation of agendas, minutes, and resolutions for Council and Committee

meetings, as required.

Assists in preparing and distributing advertisements and public notices as assigned.
Acquires and maintains a current knowledge of Counties' policies, procedures, programs

and services and relevant by-laws.

Responsible for main reception functions including responding to telephone, walk-in and

staff person.

Responsible for receiving, sorting, date-stamping and distributing incoming mail and

documents.

Other related duties, as requested and required.

LEGISLATIVE REQUIREMENTS:

Performs the responsibilities of the position within the legislative and regulatory

standards set out in the applicable Federal and Provincial Legislation, and Municipal Act

and By-Laws. Performs the responsibilities of the position consistent with all applicable

policies of the United Counties of Leeds and Grenville.

Ensure a high level of respect for confidentiality for both the organization as a

whole and staff as per the _Municipal Freedom of Information and Protection of _

Privacy Act _(MFIPPA) and the _Personal Health Information Privacy Act_ (PHIPA).
Protects own health, and health and safety of others by adopting safe work practices,

reporting unsafe conditions immediately, and attending all relevant in-services

regarding occupational health and safety. Follows all guidelines for employees and

employers as legislated under the Ontario _Occupational Health and Safety Act_.