Administrative Assistant: Extensive Needs - Toronto, Canada - Holland Bloorview Kids Rehabilitation Hospital

Holland Bloorview Kids Rehabilitation Hospital

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital.

We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families.

Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures.

We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

General Overview
This role is for a 1-year full-time contract.

This Admin Assistant provides a wide variety of administrative support to Program and Department Leadership as well as to the various services under their purview.

By partnering with those they support, this incumbent will act as an ambassador of the program or department that they support and Holland Bloorview.

Key Responsibilities

Manages calendars, plans and schedules appointments and meetings, Outlook calendaring expertise is a necessary skillset
Collects, organizes, summarizes, edits and prepares reports and correspondence
Arranges meetings and conferences including; distribution of data (prepares agenda, distributes minutes etc.), booking rooms, refreshments, registration and travel arrangements
Coordinates orientation and training for new staff including the completion of Computer/Telephone Access Forms and Action Forms
Provide administrative support for committees and projects as requested
Supports the coordination of special events and/or conferences for the program
Records and responds to/directs phone calls from clients, families and external services
Reconciling corporate Visa accounts, preparing purchase orders and expense reports
Registering participants for conferences and arranging travel
Enters Team payroll in Meditech
Maintains office files, manuals and supplies
Participates in quality improvement initiatives, supports the maintenance of a safe and healthy work environment and advances a culture of client/patient safety through work and daily practices
Other duties as assigned

Qualifications

Graduate of a college program or equivalent
Minimum of 3 years administrative experience preferably in a health care setting
Exceptional customer service skills with a demonstrated ability to communicate effectively with clients, families, volunteers, visitors and staff
Proactive with project coordination skills
Strong organizational skills
High level of attention to detail and superior problem solving skills
Works collaboratively within a team environment
Meditech expertise an asset
Knowledge of staff scheduling issues and payroll functionality
Significantly skilled with MS 2010

Office Products:
Excel, Word Power Point, Visio and Outlook able to: