Production Centre Assistant - Toronto, Canada - ONTE OF TEACHERS

ONTE OF TEACHERS

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting 23-16:

Production Centre Assistant:

Communications Unit, Corporate Services Department

Permanent Position, Category 13 Hiring Range: $50,428 $55,833_

Reporting to the Team Lead/Production Officer, this position handles mail and courier operations, provides print production service and support, and administers inventory management, including supplies ordering.

Responsibilities

Mail and Courier Services:

Handle requests received via ticket system
Process and distribute daily inbound mail, courier, packages, and faxes, in a timely manner
Ensure mail marked confidential is held secure and delivered unopened to the recipient or their executive assistant
Process outbound mail and packages for daily pickup by Canada Post and couriers; arrange for pickup and track packages, as needed
Review supplier account orders, track statements and reconcile monthly invoices.

Printing, Finishing and Circulation:

Handle requests received via ticket system
Liaise with internal clients to review print requests, as needed
Operate desktop jobbuilding, printing, copying, bindery finishing and collation
Perform quality assurance review of products, including image quality, colour correction, and document proofreading for correctness and legibility
Coordinate job pickup or distribution, as needed.

Printing and Postage Equipment

Handle supply replenishment and equipment malfunction reports received via ticket system
Maintain 9095 per cent service level uptime for printer fleet
Place service calls for routine maintenance and/or technical support
Provide monthly account summary and service reports to Team Lead/Production Officer
Review account statements and reconcile quarterly invoices.

Inventory Management:

Review and fulfill publication orders and office supply requests received via ticket system
Handle and organize packages, cartons and office supplies
Place online orders to replenish consumable supplies, as needed
Identify and escalate requests for special orders with Team Lead/Production Officer
Review supplier account orders, track statements and reconcile monthly invoices.

Other duties:

Maintain standards for a safe, friendly and efficient workspace
Assist colleagues, service providers, and visitors at production centre counter
Provide a daily operational summary to Team Lead/Production Officer
Participate in team meetings
Additional duties as assigned by the Team Lead/Production Officer or Manager of Communications.

The Ontario College of Teachers offers competitive salaries, pension, comprehensive benefits and a modern, progressive work environment.

The College supports a flexible work environment, if your role permits, to afford everyone the best of both worlds - a mix of remote and in-office workdays.

Schedules will be determined in partnership between individuals, managers, and respective teams.

The College's mandatory COVID-19 vaccination policy that requires all staff, including prospective new employees, to be fully vaccinated by a Health Canada approved COVID-19 vaccine has been temporarily suspended.

Currently new employees will not have to show evidence of vaccination. The College reserves the right to reactivate this policy at its own discretion based on Public Health recommendations.

Individuals with valid medical or other human rights-based exemptions will continue to be considered for appropriate accommodation within the policy.

To apply, please forward your cover letter and resume no later than April 25, 2023.

Ontario College of Teachers is an equal opportunity employer committed to inclusive, barrierfree recruitment and selection processes and work environment. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially_