Administrative Secretary, Forensic Psychiatric - Port Coquitlam, Canada - PHSA

PHSA

Verified Company

Port Coquitlam, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Secretary,

Forensic Psychiatric Services,

Port Coquitlam, BC

Are you a highly organized person with strong administrative skills? The Administrative Secretary performs a variety of secretarial and clerical duties for the Forensic Psychiatric Hospital, such as word processing a variety of materials including letters and memos, booking meetings, maintaining paper and computerized filing systems, processing requisitions, and data entry.

**What you'll do

Arrange meetings as directed, including booking meeting rooms and telehealth, submit catering requests, set up rooms in preparation for meetings, and take minutes as required. Print and maintain standard summary reports for distribution to program areas.
Facilitate regular service calls from vendors pertaining to printers, vending machines, confidential shredding and other related services. Submit requests as directed to facilities and other maintenance teams to assist with repairs/updates.
Set up and maintain electronic and manual filing systems and computerized databases. Process completed questionnaires or forms by performing duties such as entering data into appropriate databases or spreadsheets, reviewing entries, verifying data and retrieving data as requested.
Maintain a small petty cash float per established guidelines by receiving and ensuring the accuracy of expense authorization forms, providing petty cash expenditure reports drawn from the financial reporting system or other hospital databases to managers and supervisors advancing petty cash as required, tracking all cash transactions and ensuring that all expenditures are supported by valid, original receipts.
Perform a variety of clerical duties such as filing, photocopying, and ordering supplies. Process a variety of requisitions for stationery and general supplies by methods such as identifying depleting items, filling out online order forms, receiving supplies, verifying correct items and storing materials.
Receive, open, sort and distribute incoming mail and faxes by placing in mail slots or forwarding to the appropriate individuals. Arrange for courier service as needed.
Update the FPH internal website and SharePoint sites, including FPH online folders. Submit Information Technology requests as required utilizing the computerized service catalogue.
Answer telephone inquiries, take messages and provide information on the hospital. Respond to visitors directed to administration by notifying the appropriate staff and directing visitors to the appropriate areas.
Assist with travel arrangements for staff as requested including flight and accommodation bookings, and completing travel expense claims for signature.
Perform other related duties as assigned.

What you bring

Grade 12 and two years' recent related experience, or an equivalent combination of education, training and experience.
Ability to keyboard at 45 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment
.

What's in it for you
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth and development.
Access to more than 2,000 inhouse training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BCwide recreational programs, travel, technology, car and bike sharing, and more.

Job type Regular Full Time

Wage $23.99 per hour
***
Location Port Coquitlam, BC
***
Hours of work

Reference number 136442

What we do

BC Mental Health & Substance Use Services (BCMHSUS) cares for people with complex mental health and substance use challenges.

(BCMHSUS) is part of the Provincial Health Services Authority (PHSA).

Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.

Our values reflect our commitment to excellence and include:
Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:
PHSA is committed to emp