Executive Assistant - Toronto, Canada - Sun Life

Sun Life
Sun Life
Verified Company
Toronto, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you.

Your leaders will inspire and help you reach your potential and soar to new heights.

Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

Discover how you can make a difference in the lives of individuals, families and communities around the world.


What will you do?

  • Provide administrative support to the
    Chief Auditor and 2 VPs in the audit function
  • Proactively manage executive schedules, including providing preread materials/agendas in advance of daily meetings as necessary
  • Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes
  • Course registration support
  • Assist with the preparation and distribution of key reports including monthly and quarterly reporting and Board reporting
  • Prepare and/or edit documentation and presentations using word, excel and powerpoint
  • Assist with the collection and sharing of thought leadership across the department
  • Coordinate travel arrangements and accompanying materials for the Chief Auditor and executives
  • Manage/support business expenses on behalf of executives; expense coordination for staff, as required
  • Provide adhoc support to individual Audit teams as needed
  • Organize staff townhalls, offsites and team meetings
  • Manage relevant business data, databases and systems
  • Manage collaboration community for digital communications (wiki, shared documents, shared calendar)
  • Order office supplies, software and hardware, including inventory maintenance
  • Provide filing and the necessary record keeping
  • Arrange visitor notices, visiting office assignments and greet guests
  • Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities
  • Effectively work with other EA's in scheduling and coordination for meetings and other needs
  • May perform other administrative duties and office management duties as required

What do you need to succeed?

  • Minimum of 5 years administrative support
  • Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets
  • Excellent interpersonal skills, ability to develop networks throughout the organization
  • Proven organization and time management skills while managing changing priorities with ease
  • Solid verbal and written communications skills
  • Team player willing to contribute and help others
  • Proven business professionalism and selfmotivated
  • Detail oriented and able to work independently with mínimal direction and regular interruptions
  • Ability to multitask
  • Ability to quickly learn and work in a fastpaced environment and balance competing priorities
  • Energetic selfstarter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

Assets:


  • Previous exposure to support senior leaders
  • Proficient knowledge of businessrelated policies and practices
  • Working understanding of social media/collaboration tools (e.g., wikis, shared document repositories)

What's in it for you?

  • Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
  • Time off giving you the flexibility to focus on the moments that matter
  • Flexible Benefits from the day you join to meet the needs of you and your family
  • We're honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work Canada
  • LI-NB1


At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work.

Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.


Salary Range:

61,000/ ,000/101 000


Job Category:

Administrative Services


Posting End Date:

02/05/2024
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