Executive Assistant, Office of The President - Toronto, Canada - University of St. Michael's College

University of St. Michael's College

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Closes:

June 6, 2024:
The Executive Assistant provides administrative, organizational and operational support to the Office of the President.

The Executive Assistant reports directly to the Director, Office of the President & Secretary to Collegium and President on a wide variety of administrative duties and projects involving the Office of the President and its priorities.

The Executive Assistant provides support for projects initiated by the President's Office and handles questions, concerns, issues and requests on the President's behalf.

The Executive Assistant has recurring contact with members of the Collegium, the Chancellor's office, senior administrators, University of Toronto officials, faculty, staff, students, alumni, parents and external constituents.

The Executive Assistant provides administrative, organizational and operational support to the Office of the President.

The Executive Assistant provides support for projects initiated by the President's Office and handles questions, concerns, issues and requests on the President's behalf.

- Department

Office of the President

& Vice-Chancellor — Supervised by: Director, Office of the President & President & Vice-Chancellor Compensation

Hiring Rate: $68,803 / $61,923 $68,803 $82,564

Hours- 35 hours per week How to Apply- Terms
UNIVERSITY OF ST. MICHAEL'S COLLEGE JOB OPPORTUNITY

Position Title:
Executive Assistant, Office of the President
Department:
Office of the President
Supervisor:
Director, Office of the President & President & Vice-Chancellor
Compensation:
Hiring Rate: $68,803 / $61,923 $68,803 $82,564
Pay Band:
A3
Hours:
35 hours per week
Terms:
1year Contract (maternity leave coverage) / Some weekend and evening work required
Posting Date:
May 14, 2024
Closing Date:
June 6, 2024

The Executive Assistant provides administrative, organizational and operational support to the Office of the President.

The Executive Assistant provides support for projects initiated by the President's Office and handles questions, concerns, issues and requests on the President's behalf.

KEY RESPONSIBILITIES

Facilitate the daytoday activities of the Office of the President and perform administrative functions that require thorough knowledge of the University's policies and
Manage the President's calendar, travel, engagements and briefings to make the most strategic and efficient use of his
Primary point of contact and provides assistance to various constituencies wanting to talk directly with the President or seeking interpretation of policies and procedures. Convey key issues, concerns, and information to the Director, Office of the President and
Responsible for convening and providing agenda preparation, and meeting support (including meeting minutes) for senior administrative meetings and governance meetings as
Support projects and initiatives of the President and the leadership
Attend meetings with the President, take appropriate notes, coordinate action items and follow up to coordinate and track progress.
Work closely with the Director, Office of the President and President, assisting with research and in the creation of letters, reports, presentations, and summaries of programs and
Liaise with all levels of administration, faculty and staff to coordinate and resolve problems and issues related to administrative matters of an internal and external
Plan, coordinate and host activities and events for the Office of the President and related offices including University convocation, receptions, events (invitations, seating, food services etc.) in conjunction with other departments.
Maintain department and governance records
Work in consultation with the Director, Office of the President and President on financial and budget matters.
Prepare Senior Executive expense reports & BMO statements for the Director, Office of the President, who oversees the approval process. Other responsibilities as

QUALIFICATIONS & EXPERIENCE