Administrative Assistant - Toronto, Canada - Livingston International

Livingston International

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant
Join Livingston's Global Trade Management team and help large companies manage their supply chains on a global scale.

Livingston is a market leader offering customs brokerage, consulting and compliance, and freight forwarding services at more than 90 key locations in North America, Europe and Asia.

Our Global Trade Management experts help companies lower their costs, get to market faster, and free up resources as they do business internationally.

You can be a part of our global operations and grow your career by becoming an expert in the ever-changing world of international trade.

Job Type:
Full Time

Location:
ON Toronto - CN030

JOB SUMMARY:

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and performing a variety of administrative and secretarial tasks related to organization and communication.

KEY DUTIES & RESPONSIBILITIES:

Prepare reports, meeting minutes and correspondence.
Manage schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and complete expense reports.
Cover reception as required; receive and direct incoming telephone calls to the appropriate individual quickly and pleasantly
Answer questions regarding Livingston and direct issues to the appropriate personnel
Sort and distribute incoming mail daily
Perform miscellaneous clerical and data entry functions
Assemble and scan information and documents to assist the Operations Team
Editing documents for final publication and distribution
Assist in preparation of standard reports or communications
Support Operations Team with meetings by coordinating rooms, refreshments and meals, IT equipment, etc.
Perform other related duties as assigned by management.
Adhere to established policies and procedures.

KNOWLEDGE & SKILLS:

Proficient with Microsoft Office (Word, Excel and PowerPoint)
Strong organizational and timemanagement skills
Strong ability to handle sensitive and confidential information
Strong communication (oral and written) and interpersonal skills
Ability to work independently and as part of a team
Basic computer skills
Basic clerical skills such as filing, faxing, scanning etc.
Present a professional, positive company image

WORK EXPERIENCE - MINIMUM REQUIRED:

2 years of related experience
EDUCATION:
Required: High School/GED or equivalent
Preferred: Associates Degree or post-secondary education
CERTIFICATIONS DESCRIPTION:

COMPETENCIES:

Leading and Developing
Business Acumen and Straight Talk
Inclusion and Collaboration
Agility
Customer First Focus
AccountabilityAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.