Admin Support - Ottawa, Canada - RCGT Consulting
Description
_ Please note this is a permanent, full-time opportunity working at the downtown Ottawa office
_
So many jobs. So difficult to choose. So hard to know_ for sure, _right? Absolutely.
Also, we know this is just another job ad in an ocean of job ads So, we'll get straight to the point and answer the
Almighty Burning Question:
why choose us?
Simple. Our people.
We carefully screen our recruits to make sure they're a great fit (not good_, great_), taking skills, experience, personality, diversity, and culture into serious consideration.
We've worked hard to create what we have today - an electric atmosphere filled with passion-driven talent that is, quite frankly, plain cool to be a part of Recognition, collaboration, and high fives are the norm here, not to mention a regular slew of Dad jokes that are often worthy of a good ol' eye roll.
Then there's the official job perks, because what is a job without perks but macaroni without cheese? Things like:- Company swag 'cause we want you to look good while doing good
- Group benefits, RRSPs, Employee Assistance Program, Employee Fitness Program
- Paid vacation + annual gifted days (_free vacation, in other words)_
- Bonuses (role dependent) and milestone rewards
- Flexible, hybrid work model (for most positions)
- Weekly morale perks (delicious snacks)
- Team bonding events: monthly & quarterly team lunches/activities
- Holiday parties and festivities
- Annual offsite retreat (Mont Tremblant, for example)
- Annual core value awards & recognition
- Annual offsite community volunteering
- Extra curricular opportunities (Social Committee, Health & Safety Committee, Culture Committee, Book Club) you'll never get bored
Over the last 3 years our operations have tripled in size, and we plan to continue expanding both our entry and senior-level rosters with ambitious applicants such as yourself.
Now, let's get down to the nitty gritty...What we're looking for
A day in the life
- Coordinate activities for our operating floor and maintain common areas
- Lead projects and initiatives for the ongoing success of our overall operations and for the social committee
- Compose and send regular communications to various teams to provide news and updates on projects and social events
- Schedule and organize meetings with catering when needed
- Perform administrative tasks such as maintaining meeting agendas, action plans, scheduling interviews, taking meeting minutes, writing expense reports, etc.
- Ensure documentation is maintained, properly structured, and digitally filed in accordance with office protocol
- Prepare necessary documents for approvals
- Assemble documents for monthend process for operations reporting
- Maintain inventory of office supplies
- Manage and maintain documentation in specific areas of our business and support document management for one of our programs
- Take initiative and demonstrate a willingness to support team members and resolve problems relating to general office functions
What you'll bring to the table
- Highly structured and organized
- Excellent communication skills
- Able to prioritize and execute duties with mínimal or no supervision
- Exercise sound judgement
- Problemsolving mindset
- Customer service skills and customercentric thinking
- High school diploma/GED equivalency mandatory
- University degree or diploma in administration or related field considered an asset
- 3+ years of direct work experience in an administrative support role
- Excellent team player who possesses natural teambuilding skills
- Ability to effectively communicate both verbally and in writing
- Ability to coordinate and organize meetings between executives with varied availabilities
- Detailoriented, conducts work thoroughly without compromising pace
- High level of integrity, confidentially, and accountability
- Strong skills with MS Office tools and comfortable navigating new programs and software
- Bilingual in English and French
- Possess or able to obtain a valid Enhanced Reliability security clearance
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