Project and Facility Services Coordinator - London, Canada - London and Middlesex Community Housing

London and Middlesex Community Housing

Verified Company

London, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting:
Project and Facility Services Coordinator (Asset Management)

JOB TITLE
:
Project and Facility Services Coordinator

REPORTS TO
:
Director of Asset Renewal

COMPETITION NUMBER
:

Salary Range
:
$ $29.58 per hour

Hiring range
:
$26.02 per hour

POSTING DATE
:
May 9, 2024

CLOSING Date
:
May 23, 2024

This posting is for one (1) PERMANENT full-time position
This unionized position will support Asset Management in the delivery of construction, restoration, project management methodologies, administration, and procurement.

The position reports to the Director of Asset Renewal, but is expected to work collaboratively with - and under the direction of - the CMHC program Construction and Project Manager.

Who We Are:
London & Middlesex Community Housing (LMCH) provides 3,282 housing units across 32 properties to more than 5,000 people.

Those who call LMCH home are a diverse cross-section of individuals including families, seniors, adults, and new Canadians, all of whom are living with limited income.

At LMCH, we believe that housing is the foundation of a better tomorrow.

Mission:

To provide clean, safe and well-maintained homes, to meet the needs of the people we serve in our communities.

Vision:
To build inclusive communities where safe, affordable, and accessible housing is the foundation for positive change.

Ontario Municipal Employees Retirement System (OMERS) Pension
Group benefits, including health and dental, for fulltime employees
Employee, Dependent and Optional Life Insurance
Employee and Family Assistance Program
Wellness, & Wellbeing Program

LMCH Values:

To
Collaborate

To be
Accountable

To be
Responsive

To promote
Equity

1.

PURPOSE OF THE JOB:
The objective is to enhance the capabilities of the department in the following key areas:

Assist the Asset Management Team with the implementation of project management methodologies throughout the life cycle of the project.
Key liaison between internal and external stakeholders.
Support procurement of construction services through cooperation with LMCH Procurement department.
Administrative functions including but not limited to filing, maintaining project records, tracking of financials etc.
Supporting departmental communication through drafting notices to internal

- and external stakeholders, meeting minute taking and other related duties.

The role will be based in the main office initially and relocating with the rest of the Capital Team to the Kent St office.

Travel to sites across London and Middlesex will be required frequently.

2.

KEY DUTIES/RESPONSIBILITIES:

CMHC Specific Tasks and Duties

Initiation
Setup project start up files, tender response summary reports, tender walkthrough meetings, project start up meetings, brochures, notices phasing. Understand scope and how it impacts the tenants and LMCH employees.

Project start up

Ensure all required documents are retained such as WSIB, NOTICE OF PROJECT, PERMIT, SAFETY PLANS, etc. Organize start up meetings maintain minutes for internal circulation. Prepare written communications to LMCH employees and residents.

Monitoring

Complete walk throughs, act as key liaison/rep of LMCH, contract document maintenance and administrative filing, record specs, keeping unit tracking and project management files up to date on a timely basis. Work closely with Field Supervisor and assist as required. Provide updated communications to LMCH and residences throughout the project. Ensure quality standards continue to be met.

Close out

Complete deficiency walk throughs, ensuring permits are closed, retaining all close out documents including warranties, as built drawings, specs. etc and file accurately.

Contract and Procurement Administration

Administer, coordinate, and support the Capital tender process.
Set up and Maintain all Contract files.
Computer update of contractors and consultant's bidders list.
Issue tender packages to Contractors, Property Mgrs. and Consultants.
Administer the Project Management System.

Specific Tasks Related to Contract and Procurement Administration

Liaise with contractors and setup site review meetings as required.
Verify proper completion and financial portion of tenders.
Prepare and Issue contracts, purchase orders, letter of tender awards and regrets.
Setup Job Start meetings with successful Contractor, Manager, Property Mgr., Consultant(s) and Construction Mgr.; attend/record minutes of meeting when requested.
Ensure that appropriate payment certifications are on file and statutory declarations are attached when appropriate.
Ensure that each project has an appropriate administration file including project charter and accountabilities.
Prepare miscellaneous financial reports related to Contractor & Consultants payments status.
Assist in the coordination of Property Management and Capital Work related p