Airport Contract Services Clerk - Thunder Bay, Canada - Ministry of Transportation

Ministry of Transportation

Verified Company

Thunder Bay, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?:

Provide administrative, financial and material control for Remote Airport Offices
Coordinate procurement processes including (i.e. gather/enter data, complete paperwork, verify information, ensure approvals in place etc.)
Prepare and maintain tender and contract files and track warranties
Organize, maintain and update electronic and hardcopy filing systems
Compile reports, conduct research, respond to various requests for information (i.e. insurance claims, legal issues and audits etc.)
Provide general daytoday support such as answering phones, arranging meetings, purchasing supplies
Oversee and provide staff travel and accommodation for staff and vendors

How do I qualify?:

Technical Knowledge and Skills:

Knowledge of administrative and financial processes and procedures such as payment processing and expenditure control
Knowledge of procurement, contract and tendering policies and procedures
Reviewing, attention to detail and interpretation skills to research financial and contract related inquiries
Knowledge of computer software and various programs to deliver administrative and financial requirements

Organizational, Analytical and Problem-Solving Skills:

Analytical skills to resolve issues, conduct research and respond to a variety of transactions
Organizational skills to track warranty timelines and contractor information
Ability to determine priorities when handling multiple competing tasks
Ability to exercise judgement to escalate unusual/complex matters

Communication and Interpersonal Skills:

Well developed communication skills to respond to financial and contract administration related inquiries
Excellent written communication skills to prepare responses for information and financial requests
Demonstrated tact and diplomacy to work harmoniously with staff, vendors and other business stakeholders

Computer Skills:

Mathematical skills: