Office Assistant - Vancouver, Canada - MLA Canada

MLA Canada

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT MLA CANADA
MLA Canada is the most comprehensive real estate service provider in Canada.

Partnering with residential developers, MLA Canada offers an unmatched level of expertise in advisory services, market intelligence, project marketing, sales, customer care and administration.

From boutique projects to large masterplan communities, our diverse and deeply experienced service teams deliver exceptional results while placing our clients' objectives and brand identity first.

We strive to have all touch points across the client and purchaser journey to have the ultimate MLA Canada experience in the forefront, pushing boundaries with our technology platforms and customer relationships.

We deliver sales with unmatched expertise and efficiency, leading our development partners and homebuyers through an educational and informative purchasing journey.

With over $1.5 Billion in sales generated last year, our drive to ensure the best quality of sales with every transaction has never been stronger.

WHAT YOU CAN EXPECT
We are driven to change the way the world purchases real estate. Our company is at the helm of an exciting transition and growth in technology and innovation.

We are in the midst of developing a one-of-a-kind data driven real estate intelligence platform forever changing the way we sell and market homes.

Our commitment is to foster an entrepreneurial culture, while continuing to disrupt how we position and sell real estate. You will join Western Canada's largest real estate marketing organization, McNeill Lalonde & Associates (MLA Canada).

We are seeking an Office Assistant to join our team working out of our Vancouver office to be the ambassador of creating the ultimate MLA Experience.

You will report to the Director of HR and join our Operations team that supports creating a welcoming environment for our guests, clients and our team members.

Please note, only residents of the Lower Mainland will be considered as this role is working full-time daily in our Vancouver office.

Depending on your experience and knowledge, your core responsibilities will be but not limited to:

First point of contact; greeting, welcoming and directing all guest of MLA appropriately
Answering the switchboard, screening and forwarding incoming phone calls
Continuously enhancing the overall home buyer experience when receiving deposits and working with MLA Complete team to ensure effective communication and workflow
Receiving and sorting daily mail/deliveries/couriers and office deposits
Champion of office rhythms, health and safety support, yearly maintenance requests
Ensure the entire office is tidy and presentable always being client ready and adhere to MLA Shine
Maintain office security by following safety procedures and controlling access via the reception desk
Ordering and maintaining office supply inventory and tracking budgets
Reconciliation of credit cards via concur to ensure on budget
Track and monitor components of the Operations budget in collaboration with team
Champion happy hour and connection opportunities weekly for organization
Be a champion of the MLA Experience and support our culture connected initiatives organization wide
Update calendars and schedule meetings for various departments
Arrange travel and accommodation, preparing itinerary if applicable
Collaborate with Executive Assistants when necessary to support executive team
Support Culture Committee and Social Committee with setup and other tasks for client and corporate events
Collaborate with HR to assist with onboarding and offboarding duties
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing when necessary
Supporting HR with IT inquiries and troubleshooting when necessary to ensure meeting rooms are efficiently set up

WHAT YOU BRING TO THE TABLE

13 years of office experience mandatory
Relevant education (Certificate/Diploma/Degree) from a recognized institute or working towards
Previous customer service experience and the ability to make a positive impact on those around you
Ability to produce results independently while maintaining a positive team environment
An amazing attention to detail with an ability to thrive in a fastpaced environment
Professional with excellent written and oral communication skills
A passion for people, always going above and beyond the ask to ensure those around you are supported and take care of to the best of your ability
Timemanagement skills working under pressure with multiple projects and timelines

WHY IT'S SO GREAT TO WORK FOR MLA

MLA offers individuals an unparalleled opportunity to work with a growing company with a clear vision to be Canada's undisputed leader in real estate, and to be a part of setting a new standard of excellence for experience and innovation in the world of new home sales.

Our core values are at the heart of our people and company objectives. W