Academic Administrative Assistant - Sarnia, Canada - Lambton College

Lambton College

Verified Company

Sarnia, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This is a temporary, full time support staff position replacing a bargaining unit employee.

This position will start as soon as possible and will end on/or about April 19, working 35 hours per week at an hourly rate of $26.73, reporting to the Program Manager, School of Applied Science, Engineering Technology and Trades.

This role is responsible for administrative support to the senior leadership team for the School, as well as administrative, secretarial and receptionist support to the department as a whole, and maintains divisional records.

Specific Accountabilities:

Organizes and tracks faculty evaluations, May/June objectives as well as SWF meetings with faculty.
Helps assess the need for Work Study or EBAT students
Assists LInC with the SPL process, tracking faculty members.
Works with the course leads to ensure that course outlines are being updated in COMMS.
Organizes and takes minutes for all PAC meetings and meetings within the Division when required.
Coordinates Exam schedules with faculty and the Registrar's Office
Organizes Academic Integrity meetings between Dean, faculty and students.
Maintains CAI records and submits results to the Registrar.
First point of contact for faculty, students and community for general information
Creates/composes and manages confidential and routine correspondence for the Dean and School, and external affiliated contacts eg. PAC members
Manages all Divisional records & correspondence
Verify payroll data information for all part time, sessional, partial load and contracted services employees
Plans, maintains and manages Dean's schedule
Organizes faculty feedback, faculty involvement in events. Responsible for school office/instructional supplies; petty cash, reconciles visa statements

Qualifications:

Minimum of 2 year diploma in Office Administration, or equivalent
Minimum of 3 years experience in an administrative environment
Knowledge of programs/courses
Excellent communication and interpersonal skills
Excellent organizational, timemanagement skills
Excellent writing skills
Good conflict resolution skills
Demonstrates respect for confidentiality
Respectful of needs of contacts internal/external
Independent, Selfstarter
Capable of multitasking
Ability to deal professionally and apathetically with students demonstrating anxiety related to academic and personal stresses)
Knowledge of CIS and Web Advisor is an asset

Lambton College is committed to an inclusive, barrier-free selection process.

If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process.

Information received relating to accommodation needs of applicants will be addressed confidentially.

Employee Perks:

Lambton College provides a wide range of exciting opportunities for both unionized and non-unionized positions with competitive total compensation packages, wages and benefits.

Investing in our People:

Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure.

They enjoy an engaging and vibrant culture where they are encouraged to realize their full potential via development opportunities and accessible, supportive employee wellness initiatives.

Investing in our People

Lifetime Retirement Pension - Defined Benefit Pension Plan:
Our employee benefit package includes a defined benefit pension to help you create a secure future.

The CAAT Pension Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions.

CAAT makes it easy for you to build stable, secure retirement income while you work.

Lifetime Retirement Pension - Defined Benefit Pension Plan: