Executive Administrative Assistant - Waterloo, Canada - Sun Life

Sun Life

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you.

Your leaders will inspire and help you reach your potential and soar to new heights.

Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

What will you do?

Provide administrative support to 2 VPs and assist AVPs and Directors in the audit function
Proactively manage executive's schedules, including providing preread materials/agendas in advance of daily meetings as necessary
Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes
Course registration support
Assist with the preparation and distribution of key reports including monthly and quarterly reporting
Manage the tracking of post audit client surveys, staff evaluations
Prepare and/or edit documentation and presentations using word, excel and powerpoint
Assist with the collection and sharing of thought leadership across the department
Coordinate travel arrangements and accompanying materials for executives
Manage/support business expenses on behalf of executives; expense coordination for staff, as required
Provide adhoc support to individual Audit teams as needed
Manage relevant business data, databases and systems
Manage collaboration community for digital communications (wiki, shared documents, shared calendar)
Order office supplies, software and hardware, including inventory maintenance
Provide filing and the necessary record keeping
Arrange visitor notices, visiting office assignments and greet guests
Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities
Effectively work with other EA's in scheduling and coordination for meetings and other needs
May perform other administrative duties as required

What do you need to succeed?

Minimum of 35 years administrative support
Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets
Excellent interpersonal skills, ability to develop networks throughout the organization
Proven organization and time management skills while managing changing priorities with ease
Solid verbal and written communications skills
Team player willing to contribute and help others
Proven business professionalism and selfmotivated
Detail oriented and able to work independently with mínimal direction and regular interruptions
Ability to quickly learn and work in a fastpaced environment and balance competing priorities
Energetic selfstarter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

Assets:

Previous exposure to finance administrative support
Proficient knowledge of businessrelated policies and practices
Working understanding of social media/collaboration tools (e.g., wikis, shared document repositories)

What's in it for you?

A friendly, collaborative, and inclusive culture
Flexible hybrid work model
Flexible Benefits from the day you join to meet the needs of you and your family
Pension, stock and savings programs to help build and enhance your future financial security
The opportunity to move along a variety of career paths with amazing networking potential
We're honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work Canada

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work.

Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

52,000/ ,000/86 000

Job Category:

Administrative Services

Posting End Date:

26/04/2024