Project Accounting Administrator - Mississauga, Canada - Nutemp Mechanical Systems

Nutemp Mechanical Systems
Nutemp Mechanical Systems
Verified Company
Mississauga, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Job description

WE'RE HIRING A PROJECT ACCOUNTING ADMINISTRATOR
Nutemp is a rapidly growing organization that offers an opportunity for personal and professional growth. We pride ourselves on creating a culture that is built around a cohesive team. Nutemp is home to one of the most dynamic and fluid environments in the market. The incumbent provides support functions to the General Manager and Project Manager's and their dealings during the billing cycle


ESSENTIAL DUTIES AND RESPONSIBILITIES OF THE PROJECT ACCOUNTING ADMINISTRATOR

  • Handles Accounts Receivable
  • Assigns Cost Codes to various jobs
  • Coordinates and prepares monthly billing worksheets
  • Prepares monthly invoices for distribution to clients for Contracting Department
  • Posts invoices
  • Reviews accounts receivable posting summary for Contracting department
  • Coordinates with clients regarding payments and posting cash receipts in the system
  • Set up of new projects and prepare startup documents upon award
  • Manage data input into Change Order software including updates and amendments
  • Updates project databases as required
  • Organization and maintenance of Project files and records
  • Handling Credit Applications for customers & clients
  • Utilize systems within the organization to ensure continuous capability
  • Interact with all parties in a professional manner
  • Review each work order package separately to ensure all costs are captured
  • Review markups to ensure members make sense before presenting to Customer Service Manager.
  • Print invoice proof for all orders & attach to each package & create invoice

RESPONSIBILITIES OF PROJECT ACCOUNTING ADMINISTRATOR

  • Identifies and develops solutions for recommendation to improve the billing cycle.
  • Demonstrates the willingness and acts to ensure billing deliverables are processed and produced within the required time frame.
  • Embraces the concept that each project is unique and understands the billing requirements for each individual project

QUALIFICATIONS OF PROJECT ACCOUNTING ADMINISTRATOR

EDUCATION and/or EXPERIENCE:
Post-secondary education preferred.

Administrative experience, preferably in construction industry. Basic accounting experience is a requirement.


TECHNICAL SKILLS:


  • Accounts Receivable experience
  • Strong MS Office Suite skills
  • Experience with Sage 300 is considered an asset

Job Types:
Full-time, Permanent


Salary:
$50,000.00-$60,000.00 per year


Benefits:


  • Company events
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Mississauga, ON L5L 5Y7: reliably commute or plan to relocate before starting work (required)

Experience:


  • Accounting: 2 years (required)

Work Location:
In person
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