Regional Facility Coordinator - Mississauga, Canada - ISS

ISS
ISS
Verified Company
Mississauga, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

Key Purpose
The
Regional Facility Coordinator is responsible for coordinating activities and resources across

multiple geographically dispersed sites in support of daily operations and projects that impact

various, departments, systems, and work-flows with moderate to high risk and complexity. The

Regional Service Coordinator works with multiple stakeholders to ensure account operations are

conducted in accordance with approved operating guidelines and within budget. The Regional

Service Coordinator will administer and generate purchase orders, conduct reconciliation,

reporting, and billing for payments, monitor on-site material reception, schedule preventative

maintenance, respond to urgent maintenance calls, participate in the creation of emergency

preparedness plans and oversee/coordinate FMS compliance.


Success Criteria

  • Delivery on contract promises, increased effectiveness and/or efficiency of delivered
services through deployment of ISS standards and concepts leveraging innovation and best

practice opportunities

  • Successful delivery of prioritized tasks and programs
  • In partnership with internal and external stakeholders understand upcoming priorities and
linking project delivery to the needs of the business

  • Deployment of relevant programs following the global/local standards while having
complete ownership of project roll out and completion

  • Develop own skill base in line with agreed appraisal, taking responsibility for increased
performance, and ensuring continued self-improvement

  • Participate and embrace the development opportunities

Key Areas of Collaboration and Influence

  • Communicate effectively with colleagues within the Segment and across the company so
that information is disseminated effectively and participate in project groups and meetings

as required

  • Account Organization
  • Risk Management and Compliance
  • Customer Organization
  • Local Excellence Functions
  • External Partners and Suppliers
  • Account dedicated People & Culture, HSE, and Finance
  • Promote the IFS model within the ISS community
  • Support the team, and report to the Head of Contract Management
  • Collaborate, create and disseminate best practices throughout the account
  • Use the account to promote and further develop ISS
  • 5+ years' experience in facility management


  • Microsoft Office

  • Advanced Outlook, Excel, Word
  • Knowledge of Facilities Software
  • Excellent customer service skills
  • Ability to work with a budget
  • Ability to read and understand standard business documentation (e.g. contract language)
  • Solid written and oral communication skills
  • Strong organizational and team building skills
  • Proven ability to work on several projects simultaneously and under tight schedules
  • Must be a team player and committed to working in a quality environment '
  • Travel requirements: 15%

Key Accountabilities

  • Generate purchase orders, conduct reconciliation, develop reports and ensure accurate
billing for payments in support of multiple Facility Managers (FM) and sites throughout a

geographical region.

  • Monitor preventative maintenance schedules in conjunction with site teams and ensure
urgent maintenance calls are dispatched per priority matrix guidelines

  • Coordinate daily requirements, and requests to operate and facilitate services for the
company across multiple sites.

  • Communicates operating philosophy, objectives, and expectations in a continuing effort to
build the site teams.

  • Maintains open lines of communication with customer, alliance partners, and operations
mangers.

  • Complies with all company policies and procedures and adheres to company standards.
  • Develops and maintains a detailed project schedule which includes administrative tasks of
all sites involved in the project.

  • Ensure coordination of the interfaces of all disciplines within Operations, to include KPI
compliance measures.

  • Code invoices for approval to correct cost centers and process for payment across multiple
sites.

  • Work with vendors on inquiries and payment issues
  • Minimal travel required

Physical Demands & Work Environment

  • Sitting at a computer for up to 100% of the time
  • Must be able to lift a minimum of 10 pounds
  • Must be able to work under pressure and time deadlines during peak periods
ISS offers full time employees a variety of benefits including medical, dental, life and disability

insurance, as well as a comprehensive leave program based on employment status. The annual


salary range for this position is $65000 per year - $65000 per year pay Final compensation will be determined based on experience and skills, and may vary from the range listed above.

As a global organization, ISS Group is committed to making the international community more resilient

and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity,

race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, cultu
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