Project Coordinator, Facilities Development - Calgary, Canada - The University of Calgary

The University of Calgary

Verified Company

Calgary, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Overview

Facilities Development is currently seeking a Full-time Limited Term
Project Coordinator for approximately 12 months.

The mandate of the Project Management Office (PMO) is to assume responsibility for the successful delivery for all capital projects on campus, inclusive of new construction, building renovation/refurbishment and/or upgrading to existing capital infrastructure.

In fulfilling this work, the PMO collaborates extensively with project sponsors, Campus Planning, Campus Engineering, Office of Campus Architect, university financial administrators, Facilities Management, Office of Sustainability, Employee, Health and Safety and Supply Chain Management to ensure that deliverables achieve the intended outcomes.

Additionally, in fulfilling this mandate, the PMO assumes an active oversight and coordination role in directing and monitoring the performance of contractors and design consultants.

The intended objective is to ensure that all projects are delivered effectively, efficiently, and safely and meet established performance targets.

You will be reporting to the Project Manager

The Project Coordinator reports directly to a Project Manager and the primary responsibility is to direct, organize and control project activities, under the direction and supervision of a Project Manager.

Project Coordinator will support and collaborate with the Project Manager in overseeing and management of projects.

The Project Coordinator does not have the full authority to make all decisions and the ultimate responsibility lies with the Project Manager.

The Project Coordinator will also provide advice and support to the PMO with respect of project delivery techniques, methods and risk management.

Familiar with the University of Calgary "Statement on Principles of Conduct" and conducts themselves according to these Principles in all situations when acting on behalf of the University of Calgary.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Assist the Project Manager with the drafting and issuance of project charters, project schedules, budgets, work breakdown structures/packages, cash flows, change order documentation, quality assurance plans and project reports
Ensures all documentation is properly initiated, checked, authorized, and maintained
Keep the Project Manager and others informed about project status and issues which impact project delivery/outcomes
The Project Coordinator will perform change control, schedule control, cost management, quality assurance, communication, risk management and project support services for the Project Manager and project team. In addition, the Project Coordinator will be responsible for active liaison with the design team, contractors, internal stakeholders and external agencies
The Project Coordinator will actively track project status to monitor performance of ensure schedule, budget, scope and quality are being measured and tracked through the use of performance criteria & the specifications set out in the Project Charter, contracts and/or design documents
As the delivery of capital projects has a significant impact on ongoing campus operations and the environment (teaching research and business operations), work packages and project related activities must be scheduled and delivered in an efficient, effective, safe, mínimally disruptive and environmentally sustainable manner
The Project Coordinator will coordinate the creation and assembly of all documentation which complies with the University's sanctioned Project Delivery Process, including but not limited to project charters, funding approvals, monthly/quarterly reports, cost monitoring reports and integrated change management and standard project management tools
The Project Coordinator must ensure compliance with University standards, policies and procedures and ensures that work is completed in compliance with applicable building codes and other relevant legislation.
This position requires superior project organization, people, business, relationship, technical and financial management skills
Track the progress and quality of work being performed by design disciplines, contractors and other service providers
Use project scheduling and control tools to monitor project plans, completion of deliverables, schedules, budgets and expenditures
Analyze and resolve issues that have the potential to jeopardize performance and/or ability to meet agreed upon deliverables; analyze financial and operational reports
Ensure project close activates and sign off are down within assigned timeline requirements as set out by the dept
Review and authorize payment of invoices, progress claims, etc
Issue minutes, change orders, purchase requisitions and forecasts