Office Coordinator - Ottawa, Canada - Liberal Party of Canada

Liberal Party of Canada

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Location
Ottawa, ON - On-site (5 days per week)

Summary

What we offer you

What you'll be doing

Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
Type forms, letters, reports, and memos as necessary
Order office supplies, organize, maintain, and coordinate office equipment and supplies in their proper locations
Responsible for ordering kitchen/kitchenette supplies and maintaining cleanliness
As a frontline worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
Ensure appropriate evacuation procedures are carried out in the event of an emergency
Observe and report any security issues to the HR Generalist
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
Maintain the reception and office in a tidy and presentable manner
Manage the offsite records storage
Assist in building security management
Ensure compliance with relevant employment and occupational health and safety legislation
Communicate the organization's safety policies in accordance with applicable federal safety standards and local laws
Track IT equipment of on/off boarded employees and assign building passes when required

You'll need to have

High school diploma, GED, college diploma, university degree, or an acceptable combination of education and experience
2 years of direct work experience as a receptionist/office coordinator
Able to write simple correspondence, including memos, letters, etc.
General mathematical skills
Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint
Excellent analytical and problemsolving skills
Superior telephone manners and strong interpersonal skills
Strong written and verbal skills to communicate with all levels of the organization and its executive team
Strong customer service orientation
Fluent in English and French

Apply

Work Location:
In person