Executive Assistant - Toronto, Canada - Connor, Clark & Lunn Financial Group

Connor, Clark & Lunn Financial Group

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Connor, Clark & Lunn Financial Group Ltd.

Toronto, ON
We are looking for an Executive Assistant to support our growing Leadership team. This is a fantastic opportunity for an individual looking to advance their career with a fast-paced, entrepreneurial firm.

What You Will Do:

The Executive Assistant is responsible for providing administrative and organizational support to our CEO and Managing Directors

Proactive calendar management, own and drive all calendar and meeting schedules (manage scheduling conflicts, send invitations, organize meetings etc.).
Coordinate internal and external meetings including space bookings, catering, A/V requirement, etc., and ensure everything runs smoothly. Notetaking as required.
Arrange shareholder and quarterly board meeting schedules including obtaining up to date attendee lists, scheduling meetings, and coordinating between various time zones.
Work closely with the Office Services team to plan and execute key offsite meetings.
Liaise with corporate travel agents to coordinate endtoend travel needs, including booking all travel and hotels, directions, commuting time, ground transportation and ensuring itineraries are kept up to date in their respective calendars.
Maintain uptodate personal information i.e., valid passports, driver's license, Aeroplan numbers, credit cards etc. on file.
Coordinate with the legal team on notarizations and general signatures.
Develop executive presentations, consolidate and generate reports as required.
Ensure timely processing of benefits claims and expenses through Concur.
Represent the leaders with professionalism and confidence in both verbal and written communications internally and externally.

What You Bring:

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Experience: A minimum of 5-7 years' experience in a similar position.
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Education: A Degree or Diploma in a related field.

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Technical Skills:

Must be proficient in Microsoft Office Suite.
Knowledge of DocuSign and Concur are an asset.

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Hard Skills:

Meticulous eye for detail and accuracy.
Ability to maintain multiple task lists, action items, files, and organization of multiple projects simultaneously.
Strong calendaring, organization, time management and prioritization skills.

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Soft Skills:

Proven ability to build strong partnerships.
Ability to operate independently with mínimal supervision and shows appropriate judgement when making decisions.
Ability to create strong relationships across the organization.
Demonstrate creative thinking and proactively identify opportunities for improvement.

About Connor, Clark & Lunn Financial Group:
Connor, Clark & Lunn Financial Group Ltd. ("CC&LFG") provides a broad range of traditional and alternative investment products and services to individuals, advisors, and institutional investors.

Our business comprises of eleven institutional investment affiliates that are responsible for investment decision making and client service, as well as distribution affiliates including Connor Clark & Lunn Private Capital, which provides multi-asset class investment solutions and Connor, Clark & Lunn Funds which distributes single-strategy investments to individual investors.

CC&LFG partners with each of its affiliates by contributing world class operations, product development expertise, broad distribution, and business management.

We have grown from $29 billion in assets and 200 people in 2008 to approximately $96 billion in assets and over 700 people today.

This has been accompanied by a high level of change in technology, types of assets managed, trading activity and geographic growth.

As we look forward, we can see both opportunities and challenges for further growth that only reinforce our commitment to attracting, retaining, and motivating the most talented people.

This is best achieved by:

A High-

Quality Environment:

To work with people who we hold in high regard; to enjoy the time that we spend at work; to focus on productive activities without the distraction of politics and bureaucracy; to treat each other with respect.

An Opportunity to Succeed: To do work that has value, and which presents the opportunity for professional growth and development.
Recognition and Reward: To recognize each person's contribution and to align compensation with contribution.

CC&L is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to gender, ethnicity, religion, sexual orientation or expression, disability, or age.