Receptionist - Toronto, Canada - Independent Mechanical Supply Inc.

Independent Mechanical Supply Inc.

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Since launching in 2009, Independent Mechanical Supply (IMS) has become GTA contractors' preferred distributor of plumbing, hydronics, and PVF products.

We're proud to have one of the largest product selections in the industry. Our customers love both our selection and working with our team.

Our Receptionist is the face of our organization and will be responsible for reception duties, greeting and receiving customers, guests and staff.

He/she will report to the Administration Manager and will also provide administrative support. If you have a positive mindset, impeccable time management skills, great attention to detail and are looking for a role to jump start your career then we would love to hear from you
This position is located at our head office in Rexdale.

Reception Duties:

Operate a multiline telephone system to transfer all incoming calls to the appropriate individual/department in a courteous and professional manner
Distribute mail/faxes
Acquire knowledge about the business, in order to be able to respond to inquiries for general information
Answer customer inquiries and/or direct customers appropriately
Maintain the cleanliness of the reception area
Update and distribute company telephone listings
Perform various clerical and administrative duties as requested
Develop and maintain a filing system
Invoice customer orders daily
Make the daily deposit
Ensure that the reception area is never left unattended
Act as the first point of contact for internal and external clients
Monitor the front counter to ensure customers have been greeted and looked after

Administrative Duties:

Ordering office supplies for multiple branches
Print labels for warehouse use
Assume responsibility for maintenance of office equipment, including computers, telephones, copy machines and fax machines
Maintain and support workflow by studying methods; implementing cost reductions; and developing reporting procedures

Other duties as required

Requirements:

High school diploma and preferably 12 years works experience
Ability to work from 9 am to 6 pm
Must be organized, be able to multitask and prioritize, work independently within a team environment and work under pressure
A thorough knowledge of Microsoft Office is required (Outlook, Word and Excel)
Ability to display and act with professionalism
Solid communication skills both written and verbal
Resourceful and proactive issue resolution skills

IMS is a mid-sized company with a small-company feel. We're professional, but relaxed, and strive to maintain an open work environment with an accessible senior leadership team. We also value giving our people opportunities to advance. If you're interested in learning and growing, this is the place for you.

Independent Mechanical Supply is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Please let us know if you require accommodation at any stage of the hiring process.