Executive Assistant - Toronto, Canada - Manulife

Manulife
Manulife
Verified Company
Toronto, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

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Description

We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world.

From our environmental initiatives to our community investments, we lead with values throughout our business.

To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive.

Discover how you can grow your career, make impact and drive real change with our Winning Team today.


Working Arrangement
Hybrid


As the new Executive Assistant to two busy executives within our data analysis and governance group, you will provide advanced administrative support and utilize advanced and/or specialized department software to generate reports, brochures, pamphlets, in-house publications, and work with complex department databases.


Overall responsibilities:


  • Type and produce reports, letters, graphics and other documents.
  • Handle routine correspondence as directed. May independently compose documents based on verbal direction and/or knowledge of company policy and procedures.
  • Assemble information for use in reports and meetings.
  • Coordinate all aspects of external and internal meetings.
  • Independently respond to questions and situations which arise during manager's absence using discretion and judgment and knowledge of department's activities.
  • Independently investigate problems as assigned by manager, determining method of research, data requirements and analysis techniques.
  • Prepare reports and recommendations for management.
  • Set up and maintain filing system for assigned department, including confidential data and ensure records are accurate and uptodate.
  • May need to oversee the onboarding of new hires and contractors.
  • May ensure compliance with all quarterly security and compliance checks.
  • Troubleshoot and manage technical support for the team, including managing the ticket process with help desk.
  • Assist in the development of PowerPoint presentations including content and design
  • Handle administrative projects as assigned by manager and ensure the accurate and timely completion of tasks. Projects may include research, correspondence and/or other work of the department.
  • Independently gather information, test for reasonableness and analyze data. May recommend changes and solutions to issues or problems.
  • Maintain the department operating budget.
  • Track expenses and invoices and ensures payments are coded to the appropriate account.
  • Report on monthly variances and researches discrepancies.
  • Organize and attends meetings and may act as recorder of proceedings. Coordinate followup actions.
  • Make travel arrangements for department staff and process related expenses.
  • Arrange function room, menus and travel for large and small external meetings in accordance with company travel policies.
  • Perform other duties as assigned such as space planning, consulting time tracking, recordkeeping, phone listings, maintaining office supplies and invoice and purchasing activity.
  • Work with others to ensure efficiency of the administrative and support functions.

Requirements:


  • Associate's degree or equivalent
  • 35 years of relevant administrative experience
  • Experience in activity coordination, business partnering, task prioritization, service delivery effectiveness
  • Comfort with troubleshooting and light technical support
LI-hybrid


About Manulife and John Hancock


Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better.

With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States.

We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions.

At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers.

At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion).

We trade as 'MFC' on the Toronto, New York, and the Philippine stock exchanges, and under '945' in Hong Kong.


Manulife is an Equal Opportunity Employer

Salary & Benefits
The annual base salary for this role is listed below.


Primary Location
Toronto, Ontario


Salary range is expected to be between
$45,150.00 CAD - $75,250.00 CAD

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short
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