Accounting Assistant - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Responsibilities:

Accounts Receivable

Process WUSA invoicing data, including updating/maintaining the customer database
Investigate and respond to customer inquiries regarding invoicing and collection activities
Record cheque and EFT payments made directly to WUSA
Investigate appropriate posting allocations for payments that arrive without appropriate backup (initiate inquiries with University departments and/or payment providers
Reconcile all accounts receivable accounts in the general fund
Prepare timely and accurate bank deposits for accounts receivable and clubs

Reconciliations and Controls

Perform bank reconciliations for Societies' to ensure timeliness, accuracy and completeness of all transactions. Investigate and resolve any discrepancies
Responsible for Event ticket reconciliations for all WUSA events. This would include reconciling the sales levels of the tickets with the revenue processed
Regularly perform safe audits to ensure appropriate level of funds are maintained and accounted for. Reconcile the amounts in the safe to amount recorded in the account and investigate and resolve any discrepancies

Customer Service

Ensure WUSA receives payments in a timely manner through regular monitoring and follow up of overdue receivables
Work with WUSA staff to ensure that WUSA policies and procedures surrounding expenses and revenues effectively communicated and followed
Provides regular coverage for the reception area for WUSA

Accounts Payable

Reconcile statement of accounts from accounts payable suppliers
Investigate and respond to all outstanding vendor charges
Maintain vendor database
Provides support to AP depending on volume of transactions to be processed and time of term or year

Qualifications:

Post secondary education in a related field or equivalent education and/or experience
Post-Secondary accounting courses (college or university)
Two years as an accounts payable and/or accounts receivable clerk
Minimum 1year previous experience reconciling complex transactions/accounts
Previous experience in an enterprise wide computerized accounting environment
Experience in a notforprofit environment preferred
Intermediate user for Microsoft programs
Demonstrated ability to prioritize and manage highvolume assignments accurately and efficiently
Excellent customer service skills
Keen attention to detail
Willingness to adapt and be flexible in a regularly changing work environment with shifting priorities
Excellent interpersonal and communication skills
Ability to work independently as well as in team settings
Ability to maintain confidentiality

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.